Statement Of Needs Definition

A statement of needs is a document that outlines an organization’s requirements for a product, service, or system. It is typically used in conjunction with a Request for Proposal (RFP), which is a request from an organization for a detailed proposal from vendors to provide the products, services, or systems outlined in the statement of needs.

The purpose of the statement of needs is to clearly define the problem that the organization is trying to solve or the opportunity that it is seeking to capitalize on. This document should be clear, concise, and free of jargon. It should also be specific enough to allow vendors to understand what is being asked for and to propose solutions that meet the organization’s needs.

In addition to defining the problem or opportunity, the statement of needs should also include information on the target audience, budget, timeline, and desired outcome. This information will help vendors narrow their focus and develop proposals that are tailored to the organization’s specific situation.

Organizations should take care to develop a complete and accurate statement of needs before issuing an RFP. A well-written statement of needs will result in more responsive proposals from vendors and ultimately save time and money.