Purchasing Request Definition

A purchasing request (PR) is a formal document that initiates the process of acquiring goods or services. It is typically created by an individual within a company who has a need for the goods or services.

The PR provides basic information about what is needed, including a description of the item, the quantity required, the desired delivery date, and any other pertinent details. It also includes information on the budget for the purchase. The PR is then submitted to the appropriate department within the company for approval.

Once approved, the PR is forwarded to the procurement department, which is responsible for sourcing and contracting with suppliers. The procurement department will issue a purchase order (PO) to the selected supplier. The PO will include all of the details of the transaction, such as price, delivery date, and terms and conditions.