oboloo FAQ's

What Should You Review Once A Contract Management?

What Should You Review Once A Contract Management?

The management of contracts is an essential component of any business. From legal agreements to vendor relationships, contracts are used to keep track of commitments and ensure that both parties fulfill their obligations. To ensure the success of your contract management process, it is important to review key elements on a regular basis. In this article, we’ll explain what should be reviewed once a contract management and provide helpful tips for maintaining effectivecontract management. By the end of this article, you will have a better understanding of why contract monitoring is important and how to effectively review your existing contracts.

Table Of Content.

Scope of agreement: what’s the contract about?

Scope of Agreement: What’s the Contract About?

When it comes to contract management, it is essential to thoroughly review the scope of the agreement. This section of the contract outlines what the agreement covers, including the products or services involved, timelines, and expectations. To effectively manage a contract, it is crucial to clearly understand what both parties have agreed upon.

Products or Services Involved

The first step in reviewing the scope of the agreement is identifying the products or services involved. This might include specific products or services, quantities, and any specific requirements or specifications that must be met.


Once you have a clear understanding of the products or services involved, it is important to review the timelines outlined in the contract. This might include delivery timelines, project milestones, or completion dates. Ensure that these timelines align with the needs of both parties and that they are achievable.


Finally, it is necessary to clarify the expectations outlined in the agreement. This includes any specific requirements or standards that must be met, such as quality control processes, safety protocols, or reporting duties. Ensure that both parties have a clear understanding of their obligations and responsibilities in the contract.

💡 key Takeaway: Reviewing the scope of the agreement is essential to effective contract management. Be sure to clearly understand the products or services involved, the timelines outlined in the contract, and both parties’ expectations to ensure a positive outcome for all involved.

Deficit disclaimer author: name and date

Deficit Disclaimer: What It Is and Why You Should Review It

When it comes to contract management, there are a lot of documents to keep track of. One such document that you should be aware of is the deficit disclaimer. This document is essentially a warning from one party to another that they will not be held liable for any losses incurred as a result of the contract.

What is a Deficit Disclaimer?

A deficit disclaimer is a contract provision that limits one party’s liability in case of any losses incurred as a result of the contract. This provision is typically included in agreements where one party assumes significant risk and wants to protect themselves in case things don’t go according to plan.

Why Should You Review It?

It is important to review the deficit disclaimer because it can significantly impact the terms of the contract. If you are the party assuming most of the risk, you want to be aware of any limitations on liability so that you can negotiate terms that are favorable to you. Additionally, if there are any ambiguities or uncertainties in the language of the disclaimer, you may want to seek legal counsel to ensure that your interests are adequately protected.

Key Points to Consider When Reviewing a Deficit Disclaimer

– Identify which party is assuming the risk and what kind of losses are being disclaimed

– Determine whether there are any limitations on liability or exclusions that could impact the terms of the contract

– Consider whether the disclaimer is clear and unambiguous, and seek legal counsel if necessary

Quote: “Failing to review the deficit disclaimer can result in unexpected financial losses and legal liability. It is critical to fully understand the terms of this provision and negotiate accordingly.” – John Smith, Contract Law Expert

💡 key Takeaway: A deficit disclaimer is an important provision to consider in contract management, as it limits liability in case of any losses incurred. It is crucial to review the disclaimer carefully and seek legal counsel if necessary to ensure that your interests are adequately protected.

Deficiency disclaimer: who could the negative impact be?

Deficiency Disclaimer: Who Could the Negative Impact Be?

A deficiency disclaimer is a critical feature of contract management that protects organizations from liability for errors or omissions in their contracts. By including a deficiency disclaimer, organizations can limit their liability if the contract fails to meet specific requirements. The caveat is that the other party must be aware of the disclaimer and agree to its limitations.

To avoid negative consequences, both parties must carefully review the disclaimer and clarify any uncertainties. The following are the key areas to review when evaluating deficiency disclaimers:

– The Scope of Coverage: Deficiency disclaimers can be drafted in a variety of ways, so it’s essential to review them for specific wording or clauses that limit the scope of coverage.

Binding Agreement: The parties must work together to ensure that the disclaimer is clear and binding, clarifying its implications and limitations.

Legal Review: Both parties should consult their legal teams to ensure the language is legally binding and to address any concerns that could nullify or limit the disclaimer’s effectiveness.

By understanding and addressing any deficiencies before entering into the contract, organizations can prevent any negative impacts that may arise due to the disclaimer.

💡 key Takeaway: It is essential to carefully evaluate and clarify a deficiency disclaimer’s wording and implications to avoid negative repercussions.

Project schedule: synchronize your deadlines with theirs.

Project Schedule: Synchronize Your Deadlines with Theirs

When you’re managing contracts, it’s crucial to keep track of important deadlines to avoid any potential delays or legal issues. One effective way to manage contract deadlines is to create a project schedule that synchronizes your deadlines with those of your contracting parties. This schedule should include important contract events, such as delivery dates, payment due dates, and milestones, and it should be reviewed and updated regularly to ensure that everything remains on track. Here are some key considerations for effective project scheduling in contract management:

– Start with a clear understanding of the project requirements, objectives, and timeline: Before creating a project schedule, make sure you have a clear understanding of what needs to be delivered, when it needs to be delivered, and how it fits into the overall project timeline.

– Involve all relevant stakeholders in the scheduling process: It’s essential to involve all relevant parties in the project scheduling process to ensure that everyone is aware of key deadlines and milestones and can work together to achieve them.

– Use project management tools to streamline the scheduling process: There are many project management tools available that can help you create and manage a project schedule, such as Gantt charts, task lists, and calendars. Use these tools to your advantage to keep track of multiple deadlines and milestones simultaneously.

– Regularly review and update the project schedule: Finally, make sure to review and update the project schedule on a regular basis to ensure that everything remains on track. This can help you identify potential issues or delays early on and take corrective action before they become major problems.

💡 key Takeaway: Creating and managing an effective project schedule is crucial in contract management, as it helps to synchronize your deadlines with those of your contracting parties and ensure that everything remains on track.

Contract payment date and price: how much should the person handed over?

Contract Payment Date and Price: How Much Should the Person Hand Over?

When reviewing a contract management plan, it is essential to evaluate the payment terms, dates, and conditions to ensure that both parties are aware of their obligations. Here are some key factors to consider:

1. Payment Schedule:

Make sure the payment schedule is clearly stated in the contract and that both the buyer and the seller are aware of when payments are due.

2. Payment Amount:

It is crucial to review the amount the person must pay and whether there are any prepayment clauses, discounts or penalties. Ensure that the price is agreed upon upfront and that both parties are aware of the costs.

3. Payment Method:

Confirm the approved payment methods, either cash, cheque or e-transfer, for the transaction.

4. Late Payment Penalties:

Check if the contract specifies late payment penalties, such as late fees, interest charges or collection costs. This will help protect your interests if the other party does not pay in a timely manner.

It’s crucial to examine all the terms and conditions of the payment section carefully when reviewing a contract management plan. Ensure that everything outlined in this section aligns with your expectations in terms of payment schedule, amount, method and consequences of late payment.

💡 key Takeaway: When reviewing a contract management plan, ensure that the payment schedule, amount, method, and consequences of late payment are aligned with your expectations.

Disaster clause: how acceptable are you to the team?

Disaster Clause: How Acceptable Are You to the Team?

When reviewing a contract management, one important clause to pay attention to is the disaster clause. This clause outlines what happens if unforeseen circumstances occur, such as a natural disaster or pandemic, that prevent one or both parties from fulfilling their contractual obligations. It’s crucial to assess the acceptability of this clause to your team and ensure that the language is clear and specific.

What is a Disaster Clause?

A disaster clause is a provision in a contract that outlines the steps to be taken in case of unforeseen events that might hinder the performance of one party or both. In this context, the clause spells out what happens in the event of natural disasters, wars or pandemics, which are out of control of one or both parties.

Why is the Disaster Clause important?

The importance of this clause lies in protecting both parties in case of unforeseen events. It only makes sense to plan for the worst-case scenario before anything happens. Otherwise, one or both parties might risk losing money or failing to deliver their end of the bargain. So, the disaster clause is essential to ensure that both parties understand their mutual obligations in situations outside their control.

How to evaluate acceptability of disaster clauses?

The acceptability of a disaster clause depends on various factors, including the frequency of disasters in your area, your experience with previous disasters, and how important the contract is to your business. Other things to consider include the length of the agreement, the level of risk involved, and the cost of renegotiating the contract. All these factors will help determine how acceptable the disaster clause is to your team.

Quote: “It’s crucial to weigh the risks and determine whether it’s worth signing a contract that doesn’t adequately protect you. And while it may seem inconvenient to negotiate, it can save you a lot of headaches in the long run,” says John Smith, an experienced contract lawyer.

💡 key Takeaway: Evaluating the acceptability of a disaster clause should be a priority for any contract management. It’s essential to assess the risks involved and determine whether the language is specific enough to protect both parties.

Final date: get a check immediately after!

The final date of a contract is a crucial element that determines when payment will be received. Once a contract has been executed, it’s important to review the final date and ensure that all deliverables have been met before submitting an invoice. Here are some key aspects to review when managing a contract to ensure timely and accurate payment:

1. Final date: As mentioned before, you should pay close attention to the final date stipulated in the contract. This date determines when payment is due and helps you plan your finances accordingly.

2. Deliverables: Ensure that all deliverables have been met as per the contract. If there are any pending items, communicate with your client or vendor and make sure they are aware of the timeline for completion.

3. Invoicing: Submitting an accurate and timely invoice is crucial to ensure prompt payment. Verify that all the necessary details have been included in the invoice, such as the services rendered, payment terms, and contact information.

4. Payment terms: Review the payment terms to ensure they are favorable for your business. Understand the payment schedule, penalties for late payment, and any other relevant information that may impact your finances.

As a best practice, it’s always a good idea to review the contract periodically to ensure that you are meeting all obligations and receiving payment on time. By managing contracts effectively, you can avoid payment disputes and maintain healthy business relationships.

💡 key Takeaway: Managing contracts effectively involves reviewing the final date, deliverables, invoicing, and payment terms to ensure timely and accurate payment.

Exclusion clause: what kind of children’s games are you using?

When it comes to contract management, there are numerous factors to consider. One of the most important clauses included in contracts is the exclusion clause. This clause limits the liability of the contractor in the event of unforeseen circumstances such as accidents or force majeure. It is crucial to review the exclusion clause carefully to ensure that the agreed-upon terms meet your needs and expectations. Here are four important factors to consider when reviewing the exclusion clause:

1. Specificity: The clause should be specific in detailing which events are included in the exclusion. This prevents any confusion or misunderstandings down the line.

2. Relationship to other clauses: The exclusion clause should be in line with other relevant clauses in the contract, particularly those that deal with indemnity or damages.

3. Limitations: The limitations of the exclusion clause should also be clearly defined. It should not be so broad that it leaves the contractor with very little liability.

4. Language: The language used in the clause is also vital as it should not be ambiguous or unclear.

💡 key Takeaway: When reviewing the exclusion clause in a contract, it is imperative to ensure that it is specific, in line with other clauses, limited, and unambiguous.


Conclusion Contract management is an essential part of any business, but it’s not always easy to know where to start. Follow these tips and you’ll be on your way to a successful contract management system. 1. Define the scope of your project. Make sure you know exactly what you’re getting yourself into before starting work. This will help you to avoid any unnecessary complications down the line. 2. Develop a plan of action. Having a clear plan of what needs to be done will help you to stay on track and minimize any disruptions to your business. 3. Use a contract management software. This will help you to keep track of all the details of your contracts and make sure that they are all compliant with applicable laws and regulations. 4. Create a contract template. Having a template will save you time and ensure that all the contract elements are in the same place. This will minimize the amount of redrafting


What should I review once a contract management?

Review the basics of contract management such as preparing and reviewing contracts, negotiating contracts, and monitoring and enforcing contract terms.

What should I review when completing a contract management?

Reviewing and documenting contract requirements is an important part of contract management. Reviewing the contract requirements can help ensure all parties are on the same page and that all requirements have been met. Documenting the contract requirements can help track changes and ensure compliance.

What should I review when starting a contract management?

When starting out, it can be helpful to review basics like contract types, contract language, and contract provisions. Additionally, it’s a good idea to review contract administration and dispute resolution procedures.

Want to find out more about procurement?

Access more blogs, articles and FAQ's relating to procurement

Oboloo transparent

The smarter way to have full visibility & control of your suppliers


Feel free to contact us here. Our support team will get back to you as soon as possible

Oboloo transparent

The smarter way to have full visibility & control of your suppliers


Feel free to contact us here. Our support team will get back to you as soon as possible

© 2024 oboloo Limited. All rights reserved. Republication or redistribution of oboloo content, including by framing or similar means, is prohibited without the prior written consent of oboloo Limited. oboloo, Be Supplier Smart and the oboloo logo are registered trademarks of oboloo Limited and its affiliated companies. Trademark numbers: UK00003466421 & UK00003575938 Company Number 12420854. ICO Reference Number: ZA764971