Savings tracking software

Procurement savings tracking, because "we saved money" is not a metric.

Track, validate and realise procurement savings with clear ownership, milestones and audit-ready numbers.

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G2 rating Capterra rating 4.8 Rated 4.8 out of 5 by oboloo users
obolooSavings project Office supplies consolidation Northbridge PLC, Facilities, owned by M. Ali On track Projected savings $48,000 Realised savings $24,000 $36,000 Realised 50% 75% Projected vs realised, 2026 Projected Realised +$12,000 Milestones Milestone 1, Q1$12,000Realised Milestone 2, Q2$12,000Realised Milestone 3, Q3$12,000 Mark complete Realised Milestone 4, Q4$12,000Planned Linked supplier NB Northbridge PLCContract linked Milestone 3 realised+$12,000 moved to realised Finance sign-off JS J. SimpsonFinance Approved Audit trail updated, 30 Sep 15:26
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The strategic savings engine

Make savings visible, measurable and real.

Every initiative captured, every milestone tracked, every number confirmed.

Captures every savings initiative

Log and centralise savings opportunities in one place, by category, supplier or team. Everything tracked, nothing forgotten.

Savings initiatives 24 ITSoftware licences$18,000 FacilitiesOffice supplies$48,000 LogisticsFleet fuel cards$9,500 MarketingPrint managed serviceNew$12,000
Monitors milestones without the micromanagement

Break savings plans into milestones, set owners and due dates, and let the system nudge things forward automatically.

MilestonesAuto reminders on Q1Q2Q3Q4 Reminder sent to L. HartMilestone 4 due in 5 days
Confirms the numbers actually delivered

Validate and lock in savings with finance, compare forecast against realised, and show the impact you have made with confidence.

Q3 savings $36,000 $33,000 ForecastRealised VALIDATED Signed off by finance
End-to-end savings management

Forecast. Plan. Realise.

From the first idea to the number finance signs off.

1
Creates structured savings initiatives

Log savings against projects, categories or suppliers, and define value, timeframe and key milestone checkpoints.

2
Milestones that match how you work

Build your own milestone plans by phase, deliverable or outcome, and split values by month, quarter or custom period.

3
Track progress, mark off completions

Mark milestones complete with real-time visibility for procurement, finance and leadership. No chasing and no double entry.

4
Turns tracked progress into reporting

Savings shift into realised automatically once milestones are hit, with reporting by project, team, supplier and timeline.

The oboloo way

One solution for efficiency and team success.

The difference between a savings number people argue about and one finance signs off.

#REF!savings_v9_FINAL.xlsx#DIV/0!
Ugly and full of formula errors
Spreadsheets
  • Tabs on tabs, with formulas held together by fear and hope.
  • One broken formula ruins the whole quarter’s savings picture.
  • Everyone copies the wrong row and nobody owns the truth.
  • Colour-coded mayhem that nobody understands.
  • Manual updates that get skipped when things get busy.
  • No visibility and no reporting, just spreadsheet spaghetti.
Free forever plan available
The oboloo way.
  • Structured savings records with audit trails, ownership and accountability.
  • Milestones split by month, quarter or custom phase, with no formulas needed.
  • A single, centralised savings source of truth across the business.
  • Clear statuses and real-time updates, with no decoding required.
  • Automated tracking from projected to realised, so savings are always finance-ready.

Still not sure?

Get started with our free forever plan. No limits, credit cards or expiry dates. Your new platform, free, forever. Includes a 14-day free trial of all plus plans.

Free forever plan. Sign up
Features

Streamline workflows, save time, enhance performance.

Built to track savings properly

No more hacked spreadsheets or mystery tabs. Track initiatives by project, supplier or category, with milestones, status and owners built in.

Savings initiatives InitiativeSupplierOwnerStatus Office supplies consolidationNorthbridge PLCMA Cloud licence renegotiationVertex ServicesLH Fleet fuel cardsDelta DistributorsJS Print managed serviceBluefield GroupMA Completed In progress Pending review In progress Milestone due in 3 daysOwner L. Hart notified 12 Completed55% In progress30% Pending review15%

Milestones, split your way

Split savings by month, quarter or custom phase. See exactly what is planned, what is in progress and what is ready to drop to the bottom line.

Milestone planCloud licence renegotiation, $36,000 MonthQuarterCustom JFMAMJJASOND $7,500$8,500$9,500$10,500Q1Q2Q3Q4 $9,000$12,000$15,000DiscoveryMigrationOptimise Realised In progress Planned Ready to realise$9,000

One-click realisation

When a milestone is hit, mark it complete. oboloo updates your forecast and realised savings, with no recalculations needed.

Office supplies consolidationNorthbridge PLC, $48,000 projected Still projected $24,000 $12,000 Realised $24,000 $36,000 Milestone 3, Q3Due 30 Sep, owned by M. Ali $12,000 Mark complete Completed +$12,000 Forecast and realised savings updatedNo recalculations needed

Audit trails that finance loves

Every change and approval in one place. Custom fields, initiative types and tailored categories mean savings tracking matches how you work, not the other way around.

Audit trailOffice supplies consolidation Change log MAProjected value changed$40,000 to $48,000, M. Ali, 09:14 LHMilestone 2 marked completeL. Hart, 11:02 JSInitiative type setCost avoidance, J. Simpson, 13:40 MAEvidence attachedPO_4471.pdf, M. Ali, 15:26 Approval log ProcurementApproved 10:02 Budget holderApproved 12:18 FinanceApproved 15:30 Approved Custom fields Initiative type: Cost avoidance Category: Facilities Region: EMEA
All your savings data, one record

A single source of truth for your team’s savings.

Three parts of the same flow, from the first idea to the validated number.

Turn savings ideas into trackable progress

Create initiatives in seconds with automatic milestone generation, structured from day one with no manual setup. Every initiative is assigned, timestamped and monitored, so there are no mystery tasks or missing owners.

Track savings initiatives Cloud licence renegotiation Milestones generated automatically M1Oct, $9,000 M2Nov, $9,000 M3Dec, $9,000 M4Jan, $9,000 LHAssigned to L. HartCreated 2 minutes ago Monitored
Break it down, hit the numbers

Add one milestone or many, across any timeframe, monthly, quarterly or yearly. You control the rhythm of delivery, and every milestone is assigned, tracked and visible in reporting.

Savings milestones MonthlyQuarterlyYearly MonthlyQuarterlyYearly 2026 target, $36,000 Every milestone assigned, tracked and in reporting
Show what you have saved, without proving it twice

Mark a milestone complete and the system flags the savings as realised, with no rework and no second process. Each realised saving carries timestamped evidence, owner details and a full validation trail.

Savings validation and realisation Saving realised$12,000 EvidencePO_4471.pdf OwnerM. Ali Timestamp30 Sep, 15:26 Validation trail
Integrations

Integrate your apps with no code.

Connect the tools your organisation already uses.

Outlook
Outlook

Microsoft Outlook brings your email, calendar and contacts together in one place.

Connect
ChatGPT
ChatGPT

Build AI powered workflows with OpenAI models such as GPT, DALL-E and Whisper.

Connect
Zapier
Zapier

Integrate all the apps your organisation currently uses through one no-code platform.

Connect
Salesforce
Salesforce

Salesforce is a leading enterprise customer relationship management application.

Connect
QuickBooks
QuickBooks

QuickBooks Online is the web version of the popular accounting package.

Connect
Microsoft Dynamics 365
D365

Microsoft Dynamics is built for any device, anywhere. Built for you.

Connect
Docusign
Docusign

Docusign is electronic signature technology for exchanging signed documents.

Connect
Microsoft Teams
Teams

Microsoft Teams brings together the people, content and tools your team needs.

Connect
NetSuite
NetSuite

NetSuite is a cloud ERP covering accounting, financials, CRM and inventory.

Connect
Xero
Xero

Xero is an accounting app for tracking business expenses on web and mobile.

Connect
See all apps
Compare plans

Free-forever. Upgrade only when you need to.

No limits, credit cards or expiry dates. Your new platform, free, forever. Includes a 14-day free trial of all Plus plans.

Free-forever plan
Everything you need to get started. No limits, no expiry.
$0/month
  • Unlimited savings activities
  • Supplier management
  • Contract management
  • eSourcing (RFX creation)
  • Much more
Get started. It’s free
Savings Plus
Savings Plus plan
Advanced savings tracking when you need deeper control.
$20/month
  • Everything included in the free-forever plan
  • Unlimited savings milestones
  • Savings document attachments
  • Savings approvals
  • Custom fields and tabs
Try Savings Plus for free
Quick answers

Savings tracking FAQs.

Whatever you need it to be. You can track cost avoidance, such as stopping a price rise, hard savings from negotiating a lower price, or process savings from reducing hours. You define the category and oboloo tracks the impact.
Yes. You can log what you expect to save at the start of a project and track what is actually realised over the life of the contract. This stops the disappearing savings problem, where projected wins never reach the bottom line.
Yes. Track savings in any currency and oboloo converts them into your base currency for consolidated global reporting, using your selected exchange rates.
Every saving is linked directly to a specific contract or supplier. You are not just showing a number, you are providing a timestamped audit trail of the original cost against the new cost, complete with supporting documentation.
Yes. You can categorise savings by location, department, category or individual user, so you can see exactly which parts of the business are contributing most to cost reduction goals.
Yes. The free-forever plan is exactly what it says on the tin, and it lets you manage procurement basics at zero cost. You can create and track unlimited savings initiatives on it.
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Every initiative owned, every milestone tracked, every realised saving evidenced. Free forever, no credit card needed.
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