Supplier management system

The unlimited supplier management system. Free forever.

Manage your suppliers, docs, and relationships in one place. oboloo adapts to your processes and eliminates spreadsheets.

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G2 rating Capterra rating 4.8 Rated 4.8 out of 5 by oboloo users
NBDDVSBGOPSupplier performance16 scorecards complete, 15 AugLatest risk score13%Progress score73Year to dateJanFebMarAprMayJunJulAugSuppliers with contractsby industry48%38Onboarding progress13 tasks13tasks66%Completed20%In progress14%Pending reviewLatest updatesSupplier insurances approvedCompliance scorecard sentJSMALHSupplier onboarding complete!Risk score13%Low riskInvite to RFPSuppliers129
Trusted by 2000+ users. You’re in good company
National Union of StudentsFenix PartsResco ProductsMars Veterinary HealthBright FuturesUSGopenorg.fyiSuper Tramp Parks
The dynamic SRM

The boring parts of supplier management, handled.

Structures supplier data intelligently

Adapts fields, tabs, and dropdowns to your organisation’s data model so supplier records stay consistent, searchable, and useful.

FieldsDropdownsCategoriesTabsContactsDocuments
Monitors supplier compliance

Keeps certifications, insurance, and policies up to date with live status and expiry awareness, without relying on spreadsheets or reminders.

oboloo.appSupplier scorecard completeFinn Brooks, just nowInsurance document approvedAcme Solutions, just nowOnboarding package sent to supplierDelta Distributors, just now
Automates supplier onboarding

Collects documents, confirmations, and questionnaires directly from suppliers, tracks progress automatically, and removes the need for manual chasing.

Supplier onboarding progress56%tasks trackedCompleted56%In progress44%No manual chasing
Your golden supplier record

A single, trusted supplier record (not an outdated CSV).

Keeps supplier data current

Supplier records update as documents expire, onboarding progresses, scorecards complete, and contracts change

Connects everything to the supplier

Documents, contracts, compliance, sourcing activity, and savings all attach to the same supplier record, so nothing lives in isolation.

Surfaces what actually matters

Statuses, risk indicators, missing documents, upcoming renewals, and open actions are visible at a glance, no digging required.

Enforces structure automatically

Custom fields, tabs, and controlled dropdowns ensure supplier data stays consistent, searchable, and reportable across the platform.

ASAcme SolutionsIT services, United KingdomPreferredOverviewDocumentsContractsScorecardsOnboardingLive activityInsurance certificate expired, renewal requestedDocumentsUpdatedOnboarding moved to step 4 of 5OnboardingUpdatedQuality scorecard completed, score 84%ScorecardsUpdatedContract extended to March 2028ContractsJust nowUpdates to this record today4Made by hand0Documents4Contracts2Compliance92%SourcingRFP 2026-14Savings$27,500Acmeone recordRisk score13%Low riskInvite to RFP3 open actions2 upcoming renewalsStatus: activeNeeds attentionInsurance expires in 7 daysPublic liability certificateRenew2 documents missingISO 27001, modern slavery statementRequestContract renewal in 30 daysManaged services agreementReviewScorecard due this monthIT security questionnaireSendControlled fieldsCategorySelect a categoryIT servicesRegionEMEANotesFree text switched off for this fieldTab: ApprovalsPreferred supplierApproved for ITPayment terms set+ Add tabEvery record uses the same fields, so reports always add upESGFacilitiesIT servicesLogistics
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The oboloo way

One solution for efficiency and team success.

#REF!suppliers_v7_FINAL.xlsx#N/A
Manual and full of gaps
The old way
  • Suppliers scattered across emails/spreadsheets.
  • Email onboarding + chasing.
  • Unapproved compliance docs.
  • Scorecards on spreadsheets.
  • No compliance alerts.
  • “Another spreadsheet nobody updates”
Free forever plan available
The oboloo way
  • One live, searchable supplier database.
  • Automated supplier onboarding.
  • Complete supplier compliance solution.
  • Live, weighted supplier scorecards.
  • Document expiry + auto-notifications.

Still not sure?

Get started with our free forever plan. No limits, credit cards or expiry dates. Your new platform, free, forever. Includes a 14-day free trial of all plus plans.

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Features

Streamline workflows, save time, enhance performance.

One golden supplier record

All supplier data lives in one structured, reliable record, no duplicates, no conflicting versions.

?Acme Solutions LtdFrom the finance spreadsheet?ACME (old)From an email thread?Acme SolutionsFrom the contracts folder3 versions, which one is right?ASAcme SolutionsIT services, preferredMy perfect supplier4documents2contracts0duplicatesOne golden record, no conflicts

One upload. Every supplier live.

Drop in a spreadsheet and the system builds structured supplier records instantly.

Xsuppliers.xlsx1,200 rowsCompanyCountryCategoryMapping columns to oboloo fieldsSupplier import tool1,200+imports+20.1%NPNorthbridge PLCBGBluefield GroupOPOakridge PartnersVSVertex ServicesDDDelta DistributorsBLBrightline LtdView import report

Tracks compliance properly

Request, approve, expire, and re-request supplier documents automatically, with clear status and audit history.

Compliance dashboardInsuranceISO 27001PoliciesScorecardBank detailsNorthbridge PLCBluefield GroupOakridge PartnersVertex ServicesRequestedUploadedApprovedExpiredAudit logInsurance certificate approved by J. SimpsonISO 27001 expired, re-request sent automaticallyISO 27001 approved, audit history updated

Performance, scored not guessed

Replaces subjective supplier reviews with structured, weighted scoring. Track supplier performance over time based on any criteria you need and scorecards that fit in with your organisation’s own framework.

Performance trackerJSMALHScore 84Q1Q2Q3Q4Q1Q2SustainabilityRiskWeighted scoringQuality40%scored90Delivery35%scored80ESG25%scored78Supplier score84calculated, not guessed

Effortless supplier onboarding

Send one request, let suppliers upload straight into it, and watch documents move from requested to uploaded to approved without a single chasing email.

ASSupplier scorecardsAcme SolutionsIT Security QuestionnairePending items3210RequestedUploadedApprovedInsurancecertificateIT securityquestionnaireESGquestionnaireOnboarding complete. Chasing emails sent by you: 0
All supplier data. One record.

A single source of truth for suppliers.

Supplier compliance dashboardAll suppliersPreferredExpired documentsSearch suppliersSupplierPreferredContractExpired documentsPerformance scoreSustainability scoreRisk scoreASAcme SolutionsActive0928813DDDelta DistributorsActive2737124BLBrightline LtdIn notice1616441NPNorthbridge PLCActive0847918OPOakridge PartnersExpired3485256VSVertex ServicesActive088909Suppliers129ASAcme SolutionsSupplier onboarding12outstandingdocumentsRequested by May 121K2K3K4K5KMayJunJulAugSepMonthly supplier onboarding546suppliers completedonboarding24.5%
Supplier onboarding

One platform to onboard, verify and activate suppliers.

Collect data, request documents, run checks, and get suppliers live, all in one simple onboarding flow.

  • Everything suppliers need, in one request
    Send a single onboarding request to collect supplier documents, and scorecard responses, all tracked automatically.
  • Onboarding that actually moves forward
    See exactly where each supplier is, what’s missing, and what’s approved, without chasing or manual follow-ups.
Find out more
Onboarding requestDelta DistributorsInvite sentData collectedDocumentsChecksLiveDD1One onboarding request sentCompany data, 3 documents and 1 scorecard asked for in a single request2Company data receivedRegistration, tax number and contacts filled in by the supplier33 of 3 documents uploadedInsurance certificate, ISO 27001 and bank letter4Checks passedDocuments approved, scorecard response scored 86%5Supplier liveActivated and ready to use, with no manual follow-upsCompany data100%Documents100%Scorecard100%Where each supplier is, what is missing and what is approved
Supplier compliance

oboloo keeps your suppliers compliant, so you don’t have to remember who isn’t.

Documents, scorecards, certifications, expiries. All suppliers, all industries, one dashboard that doesn’t make you pull your hair out.

  • Knows what’s missing (and what’s expired)
    Instantly see what’s approved, overdue, or about to cause you a problem.
  • Less chasing. Fewer surprises.
    The system tracks compliance so you don’t have to mentally juggle it.
Find out more
Documentation status by supplierIT Services30 day alertsToday30 days3 months6 monthsNorthbridge PLCExpiring in 30 daysRenewed, approved for 12 monthsBluefield GroupExpiring in 3 monthsOakridge PartnersExpiring in 3 monthsVertex ServicesExpiring more than 3 monthsHalden SystemsNot approvedReminder sent to supplierautomatically, no chasing92%Risk scorecardLow riskas of 15 SeptJSMALH3+Send to suppliers
Supplier scorecards & performance

Score suppliers your way. Not ours.

Create scorecards from any criteria, for any category, and score suppliers however you like, using supplier input, internal scoring, or what you already know.

  • Build scorecards from literally anything
    Any criteria. Any weighting. Any framework. If you can think it, you can score it.
  • Fits your process, not the other way around
    Sustainability, risk, quality, ESG, IT, or something you just made up five minutes ago. Send to suppliers to complete, score their responses and let oboloo do the weighted calculations.
Find out more
Create score cardNameIT supplier reviewScored bySupplier inputInternal scoringAny criteria. Any weighting. Any framework.Add questions & weightingSustainability40%IT risk strategy35%Financial stability25%Weights total 100%Send to suppliersPerformance389+in 30 days58.6%increase this yearMarAprMayJunJulAugLatest71%Previous43%Average63%
Compare plans

Free-forever. Upgrade only when you need to.

No limits, credit cards or expiry dates. Your new platform, free, forever. Includes a 14-day free trial of all Plus plans.

Free-forever plan
Everything you need to get started. No limits, no expiry.
$0/month
  • Core supplier management module
  • Unlimited suppliers
  • Contract management
  • eSourcing (RFX creation)
  • Much more
Get started. It’s free
Supplier Plus
Supplier Plus plan
Advanced supplier tracking when you need deeper control.
$28/month
  • Everything included in the free-forever plan
  • Supplier compliance features
  • Supplier onboarding
  • Request documentation from suppliers
  • Custom fields and tabs, and much more
Try Supplier Plus for free
Quick answers

Supplier management system FAQs.

Supplier Management in oboloo is the place where all your supplier data, documents, onboarding, compliance, and performance live. Every supplier has a single, structured record: no spreadsheets, no duplicates, no “which version is right?”
Yes. oboloo has a free-forever plan with no time limits and no credit card required. You can manage suppliers, store data, and get up and running for free, then unlock additional modules and advanced features as you grow.
Yes. You can send suppliers structured onboarding requests that include data fields, document requests, and scorecards. You can also create reusable onboarding packages with predefined requirements and send them to suppliers in a single click.
Supplier Management includes supplier records, custom fields and tabs, supplier onboarding, document requests and approvals, compliance tracking, and supplier scorecards. Additional modules like Contracts, Sourcing (RFx), and Savings can be added when you need them.
Yes. You can upload suppliers from Excel or CSV files and map your columns to oboloo fields during import. This lets you move out of spreadsheets quickly without re-entering data manually.
Most uploads take minutes. You map your spreadsheet columns once during import, review the data, and suppliers are created instantly. There’s no technical setup or implementation project required.
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Migrate from your supplier spreadsheet in 1 hour.
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