Governance, audit and approvals

Contract governance. The hard part starts after signature.

Signed and filed is not the same as managed. Stop letting contracts drift into the unknown once the ink is dry. oboloo logs every change and proves exactly who authorised what, long after the congratulations emails have stopped.

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Facilities management agreement Live activity... Tracked Documentation requested from Cleaning Solutions Ltd In progress Done MSA uploaded by supplier received and stored In progress Done Insurance certificate uploaded received and stored In progress Done Full audit trail locked Every change captured · tamper-proof SHA-256 · a3f9c1 · sealed 14 Jun 2026, 16:04
The oboloo way

The gap between signing and governance.

No more wondering who approved this, or when.

#REF!contracts_v7_FINAL.xlsx#N/A
Assumptions and memory
The old way
  • Approvals live in email threads, chats or someone’s memory.
  • No clear record of who approved what, just assumptions.
  • Changes happen after signing with no visible trail.
  • Audit questions trigger document hunts and guesswork.
  • Accountability fades as teams and roles change.
Free forever plan available
The oboloo way.
  • Approvals are recorded directly on the contract record.
  • Every change is logged automatically with user and timestamp.
  • Decisions stay attached to the contract, not scattered across tools.
  • Audit history is always available, not reconstructed later.
  • Clear ownership and accountability long after signature.

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How it works

How contract governance should work.

Keep decisions, approvals and changes tied to the contract, so accountability does not disappear after signing.

1

Approve contracts before they are live

Approvals are recorded directly on the contract record, giving clear visibility into who approved what and when, without relying on email chains or offline sign-offs.

Contracts to approve 2 waiting IT IT services contract Submitted 12 March Approve CL Cleaning contract Submitted 14 March Pending
2

Maintain a clear audit trail

Every change is time-stamped and attributed to a user, so contract decisions can always be reviewed and explained when needed.

CONTRACT UPDATED END DATE WAS 31 Jan 2025 END DATE IS NOW 31 Jan 2028 JW Changed by Jane Westcote 29 March, 14:06
3

Stay accountable long after signature

Ownership and decision history remain visible even as teams change, which makes governance durable rather than dependent on institutional memory.

Contract change log Facilities management Updated by Julie Burner 25 March · end date 31 Mar 2026 to 31 Mar 2027 Owner reassigned 11 February · Jane Westcote to Andre Fadel Contract approved 4 January · approved by finance
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Free-forever. Upgrade only when you need to.

No limits, credit cards or expiry dates. Your new platform, free, forever. Includes a 14-day free trial of all Plus plans.

Free-forever plan
Everything you need to get started. No limits, no expiry.
$0/month
  • Core contract management module
  • Supplier management
  • eSourcing (RFX)
  • Savings management
  • Much more
Get started. It’s free
Contract Plus
Contract Plus plan
Advanced contract creation tools when you need deeper control.
$10/month
  • Everything included in the free-forever plan
  • Request or upload linked contract documentation
  • Custom notifications
  • Contract approvals
  • Custom fields and tabs
Try Contract Plus for free
More features

Governance, audit and approval features.

Everything you need to keep contracts visible, current and under control, without spreadsheets, guesswork or chasing people.

Centralised contract records

Every contract has a single, structured record holding documents, dates, owners and history, with no hunting across folders or tools.

Documents tied to the contract

Supporting files, amendments, schedules and evidence live directly against the contract they belong to, not floating around separately.

Supplier document requests

Request missing or updated contract documents directly from suppliers and track submission status without chasing by email.

Version clarity by default

New uploads do not overwrite history. You always know what changed, when it changed and which document is the current reference.

Key dates surfaced automatically

Expiry dates, notice periods and document renewal dates are tracked and surfaced without manual reminders or spreadsheet upkeep.

Approval before it counts

Documents can be reviewed and approved so only validated files are treated as active. No assumptions and no silent changes.

Ownership made explicit

Every contract has a clear internal owner responsible for documents, dates and decisions, rather than whoever last touched it.

Built-in audit visibility

Every upload, approval and update is logged at the contract level, giving you a defensible record without extra work.

Custom roles and permissions

Control who can view, edit, upload and approve each contract, so access is deliberate rather than accidental.

Quick answers

Governance and approvals FAQs.

It is a contract repository, not just storage. Documents are tied to contract records, dates, ownership and activity, rather than dumped into folders.
Documents can be reviewed and approved so teams know which files are validated and which are still pending review.
Yes. Uploads, approvals, changes and key actions are logged at the contract record level.
Yes. Key dates are stored against the contract and monitored by the system, rather than depending on manual reminders.
Yes. You can request contract-related documents from suppliers and track what is outstanding, submitted or approved.
Previous versions remain available. Updates do not erase history, so there is always a clear record of what changed.
It does not replace them. It removes the need to rely on them for contract control, because oboloo becomes the system of record.
Yes. Access is controlled by permissions, so users only see the contracts relevant to their role.
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Migrate from your contract spreadsheet in a day.
Every approval, change and owner recorded against the contract itself. Free forever, no credit card needed.
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