Contract documents & renewals

Contract documents and key dates, under control.

Track the documents and deadlines attached to your contracts, so nothing expires, renews or lapses unnoticed.

G2 ratingCapterra rating 4.8Rated 4.8 out of 5 by oboloo users
Certificate of insurance Cleaning Solutions Ltd · oboloo is tracking this document EXPIRES IN 30d 14:22:07 Tracked and chased automatically · never lapses unnoticed DONE AUTOMATICALLY 0 sent Owner notified · 30 days before expiry Jane Westcote asked to renew the document at 30 days Owner reminded · 7 days before expiry Final reminder sent before the document lapses at 7 days Need the renewed document? Auto request from supplier
The oboloo way

Folders are great at storing files. Terrible at tracking dates.

The difference between filing a document and actually staying on top of it.

#REF!contracts_v7_FINAL.xlsx#N/A
The multiple version mess
The shared drive reality
  • Contract documents scattered across SharePoint, Teams and personal folders.
  • Missing documents chased by email, repeatedly.
  • Expiry dates buried inside PDFs or file names.
  • Notice periods tracked in someone’s calendar, if at all.
  • Nobody knows which documents are approved or still under review.
Free forever plan available
The oboloo way.
  • Contract documents are requested directly from suppliers.
  • Suppliers upload documents against the contract, not into an inbox.
  • Expiry and renewal dates tracked as data, not hidden in files.
  • Automatic alerts before documents lapse or dates are reached.
  • Approvals happen against the document itself, not by email.

Still not sure?

Get started with our free forever plan. No limits, credit cards or expiry dates. Your new platform, free, forever. Includes a 14-day free trial of all plus plans.

Free forever plan. Sign up
How it works

How to never miss a contract auto-renewal.

Stop chasing files, guessing what is approved and finding expiry dates too late. Put documents, suppliers and deadlines into one flow.

1

Request documents in context

Ask suppliers for the exact contract documents you need, linked directly to the contract rather than buried in email threads.

Document requests Signed NDA Statement of work Service level agreement Request from supplier
2

Suppliers upload, you stop chasing

Suppliers upload documents themselves, in the right place, with no back and forth and no follow-up asking whether the attachment arrived.

Acme Solutions Documents uploaded 24 May Uploaded BW Belinda W Supplier contact REQUESTED DOCUMENTS Insurance documents Signed NDA Statement of work Insurance certificate.pdf
3

Review and approve documents properly

Check, approve or reject documents against the contract record so everyone knows what is valid and what is not.

Contract documents Signed contract Uploaded 24 May Approve Statement of works Uploaded 26 May Pending
4

Track expiry dates automatically

Document expiry and key deadlines are monitored continuously, with alerts before anything lapses or turns into a risk.

Upcoming deadlines Insurances expiring In 7 days Alert sent Notice period closes In 21 days Renewal confirmed Logged against the contract
Operational control

Contracts lose control when they live everywhere.

Documents, dates and approvals belong with the contract they relate to.

Documents stay tied to the contract

Supporting files, amendments and renewals live against the contract itself, so context is never lost and nothing drifts into a random folder.

One contract, one place

Every contract record holds its documents, key dates, approvals and history together, rather than scattered across drives, inboxes or trackers.

Key dates do not rely on memory

Expiry dates, notice periods and document renewals are tracked by the system, not remembered by someone who might leave.

Everyone knows what is current

Approved documents are clearly marked, outdated ones are not quietly reused, and there is no debate about which version applies.

Compare plans

Free-forever. Upgrade only when you need to.

No limits, credit cards or expiry dates. Your new platform, free, forever. Includes a 14-day free trial of all Plus plans.

Free-forever plan
Everything you need to get started. No limits, no expiry.
$0/month
  • Core contract management module
  • Supplier management
  • eSourcing (RFX)
  • Savings management
  • Much more
Get started. It’s free
Contract Plus
Contract Plus plan
Advanced contract creation tools when you need deeper control.
$10/month
  • Everything included in the free-forever plan
  • Request or upload linked contract documentation
  • Custom notifications
  • Contract approvals
  • Custom fields and tabs
Try Contract Plus for free
More features

Contract documentation features.

Everything contracts need to stay controlled, current and defensible, without hunting through folders.

Single contract record

All documents, dates and activity live in one place, linked to one contract record, so nothing important is split across systems.

Document-level tracking

Store core contracts, amendments, schedules and supporting files together, with clear ownership and status.

Key dates that actually matter

Track expiry dates, notice periods and document renewals directly against the contract record.

Supplier document requests

Request missing or updated documents from suppliers and keep submissions tied to the right contract.

Approval workflows

Route contracts and documents through internal review before they are marked active or final.

Clear version control

See which documents are current, which are outdated and what changed, without guessing.

Automatic notifications

Get alerted before renewals, expiries or notice windows close, rather than afterwards.

Full audit history

Every update, upload, approval and change is logged at the contract level for traceability.

Contract data in your other systems

Sync renewal dates and contract details to your calendar, ERP or finance tools through the API or 8,000+ no-code integrations.

Quick answers

Contract documentation FAQs.

No. It is a contract repository that connects documents, dates, approvals and activity to a live contract record.
Dates are stored directly on the contract record and used to drive notifications and visibility.
Approvals can be applied so contracts and documents are not treated as final until they have been reviewed.
Yes. All changes, uploads, approvals and status updates are logged automatically.
Yes. Contracts can include core agreements, amendments, schedules, insurance documents, or any other document type you need.
Yes. You can request documents from suppliers and track submissions against the contract.
Older versions remain visible for reference, while the current version is clearly identified.
It does not replace file storage. It replaces the chaos, by giving contracts structure, context and control, and there is a free-forever plan.
Join 2000+ happy users
Never miss a renewal date again.
Documents requested, uploaded, approved and tracked against the contract they belong to. Free forever, no credit card needed.