The best supplier compliance software asks each supplier for their insurance certificates and other documents, lets them upload through a portal without an account, tracks expiry dates, and chases them before anything lapses. If you only need certificates of insurance (COIs) tracked, BCS and TrustLayer both have free plans for a small number of vendors. If you want insurance, policies, certifications and questionnaires tracked in one place, oboloo does it for $28 per user a month, billed annually, on top of a free-forever plan. Gatekeeper suits larger teams that want compliance inside a full vendor management system.
Full disclosure: oboloo is our product. We checked every price below on the vendor's own site on 15 October 2026.
| Tool | Free plan | Paid from | Best for |
|---|---|---|---|
| oboloo | Yes for supplier records. Compliance tracking needs Supplier Plus | Supplier Plus $28 per user a month, billed annually, with a 14-day free trial | Insurance, policies, certifications and questionnaires in one place, next to contracts and sourcing |
| TrustLayer | Yes, up to 50 vendors | Prices not published | COI tracking in construction, insurance and real estate |
| BCS | Yes, up to 25 vendors (COI tracking only) | Self-Service $0.95 per vendor a month | Property managers and contractors with many vendors |
| VendorValid | No, 14-day trial | $49 a month for 25 vendors and 3 users | Property managers and contractors who want a simple COI tool |
| Remindax | Yes, 15 tracked items and 1 user | $29 a month ($23 billed yearly) | Expiry reminders for a short list of documents |
| ExpiryEdge | No, 14-day trial | $290 a year for 1 user | Teams tracking all kinds of expiry dates, with supplier uploads |
| illumend (formerly myCOI) | No | Prices not published | Larger teams that need AI checks of insurance against contract requirements |
| Gatekeeper | No | Quote only. Pro plan covers up to 250 third parties | Larger teams that want compliance inside full vendor management |
What you ask for depends on what the supplier does for you, but most buyers track some of these:
Each of these has an expiry or review date. That is the part a spreadsheet handles badly.
oboloo is free-forever procurement software for SMEs and charities. Its supplier compliance features track any type of supplier document, including policies, certifications and insurance, and show which items are close to expiry or already lapsed. Suppliers upload documents and complete scorecards through a guided portal with no account required, and the portal is available in 18 languages. oboloo chases suppliers for missing or expiring documents automatically. These compliance features, and requesting documents from suppliers, come with Supplier Plus at $28 per user a month, billed annually, with a 14-day free trial. The free-forever plan covers supplier records for unlimited suppliers.
Where it fits less well: oboloo tracks and chases documents, but it is not a specialist insurance checker. If you review hundreds of COIs a month against detailed insurance requirements, a COI tool such as TrustLayer or illumend will save more time.
TrustLayer focuses on certificates of insurance, with automated collection and follow-ups, checks against your insurance requirements, and expiry tracking. Its Starter plan is free for up to 50 vendors, and vendors do not need to sign in. Paid plan prices are not published; TrustLayer says pricing depends on usage.
BCS has a permanent free plan for up to 25 vendors, for COI tracking only, and no trial. Self-Service costs $0.95 per vendor a month with unlimited users, and the Full-Service option, where BCS handles the chasing for you, has a minimum spend of $10,000 a year. Vendors upload through a mobile app without logging in.
VendorValid is a COI tool for property managers and contractors. Starter is $49 a month for 25 vendors and 3 users, Growth is $99 a month for 100 vendors, and Pro is $249 a month with unlimited vendors and users. There is a 14-day trial with no card needed. Vendors upload through a link and get renewal reminders.
Remindax is a general expiry reminder tool rather than a supplier compliance system. The free plan tracks 15 items for 1 user. Paid plans start at $29 a month, or $23 a month billed yearly. It does not list a supplier upload portal.
ExpiryEdge tracks any kind of expiry date, with reminders by email, SMS and WhatsApp, and lets others upload documents without an account. Plans start at $290 a year for 1 user, and there is a 14-day trial. It does not list insurance requirement checks.
myCOI now operates as illumend, an insurance compliance platform. It checks certificates against your contract requirements and contacts partners about what is missing. Prices are not published.
Gatekeeper is a vendor and contract management platform. Its vendor portal, included on all plans, lets vendors upload certifications and complete questionnaires, and it reminds vendors until updated documents arrive. Prices are not published; the Pro plan covers up to 250 third parties with unlimited users.
If you have fewer than 20 suppliers and only track insurance, a spreadsheet with an expiry column and a calendar reminder can work. Our free supplier compliance tracker and supplier compliance checklist are a good start. The problem comes when certificates expire and nobody notices, or when the person who kept the spreadsheet leaves.
Software that collects documents from your suppliers, such as insurance certificates, policies and certifications, tracks their expiry dates and reminds suppliers to send updated copies. Some tools also check the documents against your requirements.
A document from a supplier's insurer that shows what cover the supplier holds, the limits and the policy dates. It is the usual way to check a supplier is insured before they start work.
Yes, for a small number of suppliers. TrustLayer is free for up to 50 vendors, BCS for up to 25 vendors (COI tracking only), and Remindax for 15 tracked items. oboloo's compliance tracking comes with Supplier Plus at $28 per user a month, billed annually, with a 14-day free trial.
At onboarding, and again whenever a certificate is due to expire, which for most policies is once a year. Good software does this for you by asking the supplier for the new certificate before the old one runs out.
No. Most small and mid-sized companies manage it with one person and a tool that does the chasing. Start with your highest-risk suppliers and the documents that matter most.
Related: once your suppliers are compliant, measure how they perform with a weighted supplier scorecard.
