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What are General And Administrative Expenses? – Definition

What are General And Administrative Expenses? – Definition

If you’re running a business, you need to know about general and administrative expenses. These are costs associated with running your business that aren’t related to manufacturing, selling or delivering your products or services. General and administrative expenses can include rent, utilities, insurance, advertising and marketing costs, legal fees, payroll costs for office staff and overhead costs. Understanding how to manage these expenses is key to the long-term success of any business. In this blog post, we will discuss what general and administrative expenses are and how they should be managed. We also provide tips on how to identify potential cost savings opportunities so that you can maximize the efficiency of your business operations.

What are General And Administrative Expenses?

General and administrative expenses (G&A) are the day-to-day operating costs of running a business. They include rent, utilities, payroll, insurance, and office supplies. G&A expenses can also include professional services such as accounting and legal fees.

While G&A expenses vary from business to business, they typically fall into one of three categories:

1. Overhead costs: These are the ongoing costs of doing business, such as rent, utilities, and insurance.

2. Payroll: This includes salaries, wages, and benefits for all employees.

3. Professional services: This can include anything from accounting fees to legal fees.

The Different Types of General And Administrative Expenses

There are many different types of general and administrative expenses, which include:

1. Salaries and wages: This is the largest category of G&A expenses, and includes the salaries of executives, managers, and other administrative staff.

2. Rent: This expense covers the cost of leasing office space or other property used for business operations.

3. Utilities: These costs include electricity, gas, water, and sewer services used by the business.

4. Insurance: Businesses must purchase various types of insurance coverage to protect against risks such as liability claims, property damage, and business interruption.

5. Taxes: Businesses must pay state and federal taxes on their income and payroll.

6. Legal fees: Companies incur legal fees for a variety of reasons, such as drafting contracts, defending against lawsuits, and complying with regulations.

7. Accounting and bookkeeping: businesses must pay for these services in order to maintain accurate financial records.

Pros and Cons of General And Administrative Expenses

General and administrative expenses are those expenses incurred in the day-to-day operations of a business. They can include everything from rent and utilities to salaries and office supplies.

There are both pros and cons to consider when it comes to general and administrative expenses. On the plus side, these expenses are necessary to keep a business running smoothly on a day-to-day basis. Without them, a business would quickly grind to a halt. Additionally, many of these expenses are tax deductible, which can save a business money come tax time.

On the downside, however, general and administrative expenses can add up quickly, eating into profits. Additionally, if not managed carefully, they can put a strain on cash flow. As such, it’s important for businesses to keep a close eye on these types of expenses and make sure they are staying within budget.

How to Reduce General And Administrative Expenses

There are a number of ways to reduce general and administrative expenses. One way is to streamline your business processes. This may involve automating some tasks, eliminating unnecessary steps, or outsourcing certain functions.

Another way to reduce expenses is to negotiate better terms with your vendors and suppliers. This could include getting discounts for early payment, bulk purchases, or simply renegotiating the terms of your contracts.

Finally, you may be able to save money by relocating some or all of your operations. This could involve moving to a cheaper office space, hiring remote workers, or relocating your manufacturing or distribution center to a more cost-effective location.

Alternatives to General And Administrative Expenses

There are a few alternatives to general and administrative expenses:

1. Cost of goods sold (COGS): This is the direct costs associated with producing the goods or services you sell. It includes the cost of materials, labor, and overhead.

2. Selling, general, and administrative expenses (SG&A): This is a catch-all category for all the other expenses not included in COGS. SG&A includes things like marketing, rent, office supplies, and employee salaries.

3. Operating expenses: This is a broad category that includes both COGS and SG&A.

4. Non-operating expenses: This category includes all the expenses that are not directly related to your core business operations. Examples include interest expense, taxes, and depreciation expense.


General and administrative expenses are an important part of a business’s budgeting process. They can include costs for office supplies, rent, payroll, insurance premiums, professional services fees and more. Understanding what these expenses are is key to knowing how much money should be allocated towards them in order to keep the company running smoothly and efficiently. By keeping track of your general and administrative expenses you can ensure that you remain within your allocated budget while still being able to provide essential services.

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