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Why Is The Procurement Process Necessary?

Why Is The Procurement Process Necessary?

Are you wondering why organizations need to follow a procurement process? Do you think it’s just another bureaucratic step that slows down the business operations? If so, think again! Procurement is an essential function in any organization as it helps to ensure that goods and services are purchased at the best possible cost and quality. In this blog post, we will explore why the procurement process is necessary for businesses of all sizes and how it can help them achieve their goals efficiently. So, buckle up and get ready to learn about one of the most critical functions in any organization – PROCUREMENT!

The Purpose of a Procurement Process

The procurement process is necessary to ensure that the right product or service is acquired at the right price. The procurement process involves identifying the needs of the organization, gathering information about potential suppliers, and evaluating each option. This process helps to ensure that the best possible solutions are found for the organization’s needs.

The purpose of a procurement process is to identify and assess all potential solutions to a problem in order to choose the best one. By using a variety of tools, such as market research, surveys, and analysis of competitor prices, a company can find the best solution for their specific needs.

A well-done procurement process can save an organization money in the long run by ensuring that they get the best possible product or service at a fair price. By following proper steps throughout the process, companies can avoid costly mistakes and end up with products or services that meet their needs perfectly.

The Elements of a Good Procurement Process

Procurement processes exist to help organizations manage their resources in a cost-effective and efficient manner. By following a proper procurement process, an organization can ensure that the right product or service is acquired at the right price, while minimizing risk and protecting its intellectual property.

There are five essential elements of any procurement process: identify the need, collect requirements, evaluate alternatives, select best alternative, and contract for services or products.

1. Identify The Need
Before proceeding with any procurement process, it is important to first identify the need that you hope to satisfied. This may be as simple as understanding what your company’s specific goals are for purchasing a product or service, or it could be more complex, such as identifying which technology platforms will best meet the needs of your business. Once you know what you’re looking for, it’s time to start gathering requirements!

2. Collect Requirements
Once you have identified the need that you hope to satisfy, it’s time to start collecting requirements from potential suppliers. This can be done in one of two ways: either through written proposals or interviews. Either way is effective; however, oral presentations tend to be more user-friendly because they allow suppliers to show off their products in greater detail and allow buyers to ask questions during the presentation.

3. Evaluate Alternatives
Once you have collected requirements from potential suppliers, it’s time to evaluate those alternatives! This evaluation should include taking into account not only

Types of Purchasing

Purchasing is an important part of business. It involves the procurement of goods and services to meet the needs of a company. There are different types of purchasing, each with its own advantages and disadvantages.

The main types of purchasing are:

1) Purchasing on the spot: This is buying goods or services as they are being offered. This type of purchasing is usually used when there is no time to wait for a product or service to be produced in advance. It is often used for emergency purchases.

2) Purchasing in bulk: Buying goods or services in bulk allows companies to save money on their overall purchase price. This type of purchasing can also be used to reduce the number of orders that have to be processed each day.

3) Purchasing through subcontractors: Companies can purchase goods or services from subcontractors in order to save on the costs involved in producing these items themselves. This type of purchasing can be advantageous when it comes to obtaining unique or hard-to-find items.

4) Purchasing through a marketplace: Companies can purchase goods and services from a marketplace using computerized bidding processes. This type of purchasing is often used when it is difficult to find specific products or services that are required by the company.

How to Create a Procurement Strategy

A procurement strategy is a blueprint for acquiring the goods and services your business needs. It helps you identify your needs, prioritize items, and establish estimated costs.

To create a successful procurement strategy, you need to:

1. Define what you need. This starts with understanding your business’s mission and goals. Are you looking to purchase specific products or services? Are there certain types of suppliers that are better suited for your needs? Once you know what you need, start sorting through potential suppliers.

2. Identify key priorities. Once you have a good idea of what you need, it’s time to determine which items are most important to your business. Is price really the most important factor? Or could quality be more important? Decide on your priorities and put them into categories (such as financial/budgetary, technical/functional, social/cultural).

3. Estimate costs . Once you have determined which items are vital to your business and their priority levels, it’s time to begin estimating costs. How much will each item cost? How many will be required? What about delivery or installation timeframe? Remember to take into account any special requirements or complications involved in procuring the items (such as government regulations).

4. Plan ahead . Finally, make sure that your procurement strategy is flexible enough to accommodate changes in your company’s needs over time. For example, if new products become available that fit within your defined priorities


Procurement is necessary because it allows for the efficient exchange of goods and services. It helps to avoid waste, fraud, and theft. It also ensures that what is being purchased meets the needed specifications. And finally, procurement helps to maintain a competitive edge in the marketplace.

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