Person Specification Definition

A person specification is a document that outlines the key qualities, skills, experience and qualifications that a person needs to have in order to be successful in a particular role.

It is important to have a clear and concise person specification when recruiting for a role, as it will help you to identify the most suitable candidates during the selection process. It can also be used as a tool for performance management once the person has been appointed to the role.

The key components of a person specification are listed below:

Qualifications – The specific qualifications or professional accreditations required for the role. For example, a Chartered Accountant (CA) designation for an accounting role.

Skills – The essential skills required to perform the duties of the role. These could be technical skills, such as proficiency in using certain software applications, or interpersonal skills, such as excellent communication and teamwork.

Experience – The relevant work experience that a candidate should have in order to be successful in the role. This could include specific industry experience, or managing teams of people.

Knowledge – The necessary knowledge required for the role, which may be gained through work experience or formal education. For example, product knowledge for a sales position.

Personal attributes – The personal qualities that are essential for success in the role. These could include being organized and able to work well under pressure, or being self-motivated and able to take initiative.