What is Catalogue in Procurement? Definition

The term “catalogue” in procurement can refer to a couple different things. In this blog post, we will explore the definition of catalogue in procurement, as well as its advantages and disadvantages. A catalogue in procurement is essentially a tool that outlines the products or services that a company offers. It can be used as a way for potential customers to browse and compare products before making a purchase. There are both advantages and disadvantages to using a catalogue in procurement. On one hand, it can be a helpful way for companies to showcase their products and services. On the other hand, it can also be limiting if a company only offers a small selection of items.

What is catalogue in procurement?

Catalogue in procurement is the process of creating a list of goods or services that a company needs in order to operate. This list can be used to request bids from suppliers or to negotiate prices with existing suppliers. The catalogue should include all the necessary information about the goods or services, such as specifications, quantity, and delivery date.

The benefits of having a procurement catalogue

A procurement catalogue is a document that outlines the products or services that a company procures. It can be used as a tool to standardize and streamline the procurement process, and to ensure that all employees are aware of the products or services that are available for purchase.

A procurement catalogue can also be used to negotiate better prices with suppliers, as it provides a clear overview of what is being purchased and in what quantities. In addition, a procurement catalogue can help to manage supplier performance, as it can be used to track delivery times and quality levels.

The different types of procurement catalogues

There are four main types of procurement catalogues:

1. Product catalogues: These contain a list of products that are available for purchase, along with information on each product, such as price, supplier, and delivery time.

2. Service catalogues: These contain a list of services that are available for purchase, along with information on each service, such as price, supplier, and delivery time.

3. Contract catalogues: These contain a list of contracts that are available for purchase, along with information on each contract, such as price, supplier, and delivery time.

4. Custom catalogues: These are created specifically for a buyer, and contain a list of products or services that the buyer is interested in purchasing.

How to create a procurement catalogue

Creating a procurement catalogue is a simple process that can save your organization time and money. By having a central repository for all of your organization’s procurement needs, you can streamline the process of procuring goods and services. Additionally, a procurement catalogue can help you keep track of spend by supplier, contract type, and more.

There are a few key steps to creating a procurement catalogue:

1. Define your organization’s needs: What goods and services does your organization procure on a regular basis? Be sure to consider both one-time and recurring needs.

2. Research suppliers: Once you know what you need, research potential suppliers who can provide those goods or services. Consider factors like price, quality, delivery time, and terms of service.

3. Select suppliers: Based on your research, select the supplier or suppliers who will be included in your procurement catalogue.

4. Create entries for each item in the catalogue: For each item in the catalogue, create an entry that includes information like supplier contact information, pricing, lead time, and any special instructions.

5. Keep the catalogue up to date: As your organization’s needs change or as suppliers make changes to their offerings, be sure to update the appropriate entries in the procurement catalogue accordingly.

Conclusion

The catalogue in procurement is a document that contains a list of goods and services that are available for purchase. It is used as a reference by buyers to find suppliers of the products and services they need. The catalogue can be either physical or electronic, and it is typically updated on a regular basis to ensure that it remains accurate and up-to-date.