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What Is The Process Of Adding Signature To A Word Document?

What Is The Process Of Adding Signature To A Word Document?


Are you tired of printing out important documents just to sign them and scan them back in? Well, it’s time to ditch that outdated process and embrace digital signatures. Not only are they more efficient, but they also offer increased security for your confidential information. In this blog post, we will guide you through the easy process of adding a signature to a Word document both digitally and with a pen. Plus, we’ll share some tips on how to make the most out of signatures in your procurement documents. So let’s get started!

What is a digital signature?

A digital signature is a type of electronic signature that can be used to authenticate the identity of the signer and ensure the integrity of a document. It works by using encryption technology to create a unique code that can only be generated by the signer’s private key.

Unlike traditional signatures, which are often just scribbles or marks on a page, digital signatures provide an added layer of security and verification. They can also help streamline processes such as procurement or contracts by allowing documents to be signed electronically without needing physical copies.

Digital signatures are commonly used in industries such as finance, legal, and healthcare where document authenticity is vital. They have become increasingly popular due to their convenience and ability to reduce paper waste while maintaining security.

While there are many ways to add digital signatures to Word documents, it is important to use reputable tools or services that comply with industry standards for security and authentication.

How to add a digital signature to a Word document

Adding a digital signature to a Word document is an easy process that can give your document more credibility and authenticity. Here are the steps you need to follow:

1. Open your Word document and click on the “Insert” tab.
2. Click on “Signature Line” in the drop-down menu.
3. A pop-up window will appear, where you can fill out information such as name, title, email address, etc.
4. Check the box next to “Show sign date in signature line” if you want the date of signing to be displayed.
5. Click “OK” and your signature line will appear in your document.

To sign the document digitally using this inserted signature line:
1. Click on it with left mouse button or touchpad
2. Type in your password (if prompted)
3. Your digital certificate will then automatically apply itself onto this file

It’s important to note that adding a digital signature requires having a valid digital certificate issued by a trusted certification authority (CA). This ensures that your signature is authentic and cannot be forged.

By following these simple steps, you can add a professional-looking digital signature to any Word document with ease!

How to sign a Word document with a pen

Are you looking to add a personal touch to your Word document? Signing it with a pen can be an excellent option. Here’s how you can do it:

First, print out the document and sign it with a pen. Then, scan the signed copy of the document and save it in your computer.

Next, open the original Word document where you want to insert your signature. Click on “Insert” from the menu bar, then select “Pictures.”

Choose the scanned image of your signature that you saved earlier and click “Insert.” Adjust its size according to your preference.

Now, position the signature where you want it to appear in your Word document. You can also use the formatting options available under picture tools for further customization.

Save or print out a copy of your signed Word document.

By following these simple steps, signing a Word document with a pen becomes easy and straightforward!

Tips for using signatures in Word documents

Using signatures in Word documents can be incredibly useful, but it’s important to keep a few things in mind. Firstly, make sure that the signature you’re using is appropriate for the document and situation. For example, if it’s a legal document or contract, a digital signature might be required.

Secondly, consider adding additional information alongside your signature. This could include your title or position within an organization, as well as the date on which you signed the document.

Thirdly, ensure that your signature is easily distinguishable from any other text or markings on the page. This will help to prevent any confusion about who has signed the document.

Remember that signatures are legally binding and should not be added lightly. Make sure you understand exactly what you’re signing before putting pen to paper (or finger to screen)!

By following these tips for using signatures in Word documents, you can help to ensure that your documents are clear and legally sound.


Adding a signature to a Word document can be done easily and quickly with the right tools. Whether you choose to add a digital signature or sign the document with a pen, both methods will ensure that your documents are secure and legally binding.

By following the steps outlined in this article and using the tips provided, you can confidently add signatures to your Word documents without any problems. Remember to always keep your security in mind when handling sensitive data or confidential information.

With today’s growing demand for procurement and online documentation, having knowledge of how to create and manage electronic signatures is an essential skill. So start practicing these techniques today so that you can streamline your work process while keeping everything organized!

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