Purchase Order Document

A purchase order (PO) is a document that a buyer creates to instruct their chosen supplier to provide certain goods or services at a specified price. The PO document defines the terms of the purchase, including a description of the item or service being purchased, the quantity required, the delivery date(s), and any other relevant details. Once both parties have signed the PO, it becomes a binding contract.

If you’re planning to do business with a new supplier, you’ll need to create a purchase order (PO) before placing your first order. A PO is basically a document that tells the supplier what you want to buy, how much you’re willing to pay, and when you need delivery. Creating this document may seem like a lot of work upfront, but it’s an important part of doing business and helps protect both buyers and suppliers.

There are many different software applications that can be used to create POs. If you don’t have one already, your accounting software may have templates that you can use or there are also many free online templates available. Once you’ve found a template that works for you, simply fill in the required information such as:

-Your company name and contact information
-The supplier’s name and contact information
-A description of the goods or services being purchased
-The quantity required
-The delivery date(s)
-The unit price and total cost of the purchase
-Any special instructions or notes