What is Instructions To Tenderers? Definition

As the name suggests, Instructions to Tenderers (ITT) are a set of instructions given by the procuring authority to potential contractors who wish to tender for a project. It is a formal document that contains all the information that potential contractors need to know about the project in order to prepare their tender. In this blog post, we will explore what an ITT is in more detail, as well as its key components. We will also provide some tips on how to write an effective ITT. By the end of this post, you will have a better understanding of what an ITT is and how it can be used to your advantage.

What is Instructions To Tenderers?

Instructions to tenderers (ITT) are a document provided by the procuring entity to prospective bidders in a competitive bidding process. The ITT contains information on the procedure that will be followed during the bidding process as well as the evaluation criteria that will be used to award the contract.

The ITT is intended to level the playing field for all bidders and ensure that the procuring entity receives bids that are compliant with its requirements. It is important for bidders to carefully review the ITT before submitting their bid, as non-compliance with the ITT may result in rejection of their bid.

Definition of Instructions To Tenderers

Instructions to Tenderers (ITTs) are a document provided by the Procuring Authority (PA) to potential bidders. The ITT sets out the rules and procedures for the submission of bids, as well as the evaluation criteria that will be used to assess bids.

ITTs are an important part of the procurement process, as they ensure that all bidders have a clear understanding of what is required of them. This in turn helps to create a level playing field and ensures that the best value for money can be achieved.

When preparing ITTs, PAs should consider their specific requirements and objectives. They should also seek to strike a balance between ensuring that the ITT is fit for purpose and keeping it as simple as possible to avoid deterring potential bidders.

Once issued, ITTs should be circulated to all potential bidders at the same time. Bidders should then be given a reasonable period of time in which to prepare their bids.

The evaluation of bids is a key stage in the procurement process, and ITTs should set out how this will be conducted. Evaluation criteria should be fair, transparent and clearly aligned with the PA’s objectives.

Bids that do not meet the minimum requirements set out in the ITT may be rejected outright. However, even if a bid meets all of the requirements, it may still be unsuccessful if it is deemed not to represent good value for money or if there

When should Instructions To Tenderers be used?

Instructions To Tenderers (ITTs) are a type of procurement document that is used in the tendering process. ITTs set out the rules and procedures that potential suppliers must follow when submitting a bid for a particular contract. They also specify the evaluation criteria that will be used to assess the bids.

ITTs are usually issued by the procuring authority at the outset of the tendering process. They are designed to level the playing field for all potential suppliers and to ensure that the bidding process is fair and transparent.

Bidders should carefully read and consider all ITTs before submitting their bid. Failure to adhere to the ITTs may result in your bid being rejected outright.

What are the benefits of using Instructions To Tenderers?

When issuing an invitation to tender, Instructions to Tenderers (ITT) provide the opportunity to set out the rules of engagement and expectations for the submission process. This can save time and money by ensuring that all submissions are received in a format that can be easily compared.

Some of the benefits of using Instructions To Tenderers include:
-Reduced risk of confusion or misunderstanding during the tendering process
-A level playing field for all potential tenderers
-An opportunity to outline any specific requirements or conditions that must be met
-Increased efficiency and clarity during the evaluation process

How to use Instructions To Tenderers

When you are ready to release your project to the market, you will need to produce a document called Instructions to Tenderers. This sets out all of the information that potential contractors will need in order to submit a bid for your work.

The first step is to decide whether you want an open or selective tendering process. Open tendering is where you make your project available to all contractors who meet your minimum criteria. Selective tendering is where you invite only a shortlist of pre-qualified firms to bid.

Once you have decided on your approach, you will need to write the Instructions To Tenderers document. This should include:

An overview of the project and what you are looking for from contractors
The eligibility criteria for contractors (e.g. financial standing, experience, etc.)
The process for submitting bids
The deadline for submissions
The evaluation criteria that will be used to assess bids
The contract terms and conditions that winning contractors will be expected to sign up to

Instructions To Tenderers should be clear and concise, so that there is no ambiguity about what is required. Be sure to give enough time for contractors to prepare their bids before setting a deadline, and make sure that all stakeholders are agreed on the evaluation criteria in advance.

Conclusion

Instructions To Tenderers (ITTs) is a document that sets out the standards that a company expects from any contractors who are interested in bidding for work with them. ITTs contain all of the information that potential contractors need to know about what is required of them, and provide a level playing field for companies to compete against each other. When creating an ITT, it is important to make sure that it is clear and concise so that there can be no misunderstanding about what is required. Additionally, the ITT should be tailored to the specific project at hand so that contractors know exactly what they need to do in order to be successful.