oboloo Articles

What is a Pre-Qualification Questionnaire (PQQ)? Definition

What is a Pre-Qualification Questionnaire (PQQ)? Definition

You’ve probably heard of the term “pre-qualification questionnaire” or “PQQ” before, but what does it actually mean? In short, a pre-qualification questionnaire is a document used by organizations in the selection process for contractors. It is used to determine if a contractor has the necessary experience and qualifications to do the job. The PQQ is usually the first step in the selection process and is followed by a request for proposal (RFP) or invitation to tender (ITT).

What is a Pre-Qualification Questionnaire (PQQ)?

A Pre-Qualification Questionnaire (PQQ) is a document used by organizations to evaluate potential suppliers during the pre-qualification stage of the procurement process.

The PQQ gathers information about the supplier’s experience, capability, financial stability, and other factors that may impact the organization’s decision to award a contract. The questionnaire is typically followed by a site visit or an interview to further assess the supplier’s suitability for the contract.

Pre-qualification questionnaires are commonly used in construction, engineering, and other industries where contractors are often required to submit proposals for large projects.

What is the purpose of a PQQ?

The purpose of a PQQ is to help businesses identify and assess the suitability of suppliers. It is a document that is used to collect information about potential suppliers, such as their experience, quality assurance procedures, and financial stability. The PQQ is also used to evaluate whether a supplier is able to meet the specific requirements of a contract.

Who creates a PQQ?

In order to create a PQQ, you will need to gather information from a variety of sources. This includes:

-Your company’s marketing team

-Your company’s sales team

-Your company’s customer service team

-Your company’s accounting team

-Your company’s legal department

Once you have gathered all of the necessary information, you will need to compile it into a cohesive document. This document should include:

-An overview of your company and its products/services

-A list of your company’s qualifications (e.g., licenses, certifications, etc.)

-A description of your company’s experience in performing similar work (if applicable)

How long is a PQQ valid for?

A PQQ is valid for the length of time specified in the RFP. After that time, a new PQQ must be submitted.

What are the benefits of completing a PQQ?

There are many benefits to completing a PQQ, including:

1. Helps you win more business – A PQQ is an important step in the bidding process and can give you a competitive advantage.

2. Saves time and money – By completing a PQQ upfront, you can save time and money by avoiding the need to bid on projects that you are not qualified for.

3. Increases your chances of success – A well-crafted PQQ increases your chances of being selected for the project and ultimately being successful in winning the business.

How to complete a PQQ

In order to complete a PQQ, you will need to provide detailed information about your company, your experience, and your qualifications. You will also need to submit a completed PQQ form and supporting documentation.


A pre-qualification questionnaire (PQQ) is a type of questionnaire used by organizations to screen and assess potential suppliers during the procurement process. The purpose of a PQQ is to determine which suppliers are capable of providing the products or services that an organization needs. A PQQ typically includes questions about a supplier’s experience, quality control procedures, and financial stability.

Want to find out more about oboloo?

Find out how oboloo can give you visibility and control over every part of your procurement process

Oboloo transparent

The smarter way to have full visibility & control of your suppliers


Feel free to contact us here. Our support team will get back to you as soon as possible

Oboloo transparent

The smarter way to have full visibility & control of your suppliers



Feel free to contact us here. Our support team will get back to you as soon as possible

© 2023 oboloo Limited. All rights reserved. Republication or redistribution of oboloo content, including by framing or similar means, is prohibited without the prior written consent of oboloo Limited. oboloo, Be Supplier Smart and the oboloo logo are registered trademarks of oboloo Limited and its affiliated companies. Trademark numbers: UK00003466421 & UK00003575938 Company Number 12420854. ICO Reference Number: ZA764971

Skip to toolbar