oboloo FAQ's

What is a Transportation Management System? – Definition

What is a Transportation Management System? – Definition

A transportation management system, or TMS, is an integral part of the supply chain industry. It’s a complex network that involves multiple parties, such as carriers and shippers, to streamline the process of planning and executing shipments. In other words, it’s a crucial tool for businesses that need to transport goods on a regular basis. But what exactly is a transportation management system? This blog post will explain what it is, why it’s important, and how you can benefit from one.

What is a Transportation Management System (TMS)?

A transportation management system (TMS) is a software application designed to plan, execute, and optimize the movement of goods and resources across an organization’s supply chain. A TMS can be used to track shipments and optimize delivery routes in real-time, as well as manage and monitor warehouse inventory levels.

In many cases, a TMS will interface with other software applications such as enterprise resource planning (ERP) and warehouse management systems (WMS) to exchange data and automatically generate shipping documents such as bills of lading. This integration allows for a more seamless flow of information between different departments and systems within an organization.

A TMS can offer significant cost savings by helping organizations to better utilize their existing transportation assets and capacity. By optimizing delivery routes and reducing empty miles traveled, a TMS can also help to reduce greenhouse gas emissions from the transportation sector.

The Benefits of a TMS

A transportation management system (TMS) is a software system designed to manage the movement of goods and resources within a supply chain. A TMS typically consists of three main components: routing, tracking, and execution.

Routing is the process of determining the most efficient route for goods to travel from origin to destination. Tracking is the process of monitoring the location of goods in transit and ensuring that they remain on schedule. Execution is the process of managing and executing Transportation Management System tasks and workflows.

A TMS can offer many benefits to businesses, including improved visibility into the supply chain, increased efficiency and productivity, reduced costs, and improved customer satisfaction.

How Does a TMS Work?

A transportation management system (TMS) is a software system designed to plan, execute, and optimize the movement of goods. A TMS typically encompasses four main functional areas:

1. Transportation planning: The goal of transportation planning is to develop plans that define the most efficient way to move goods from origin to destination. This includes identifying the mode of transportation (e.g., truck, rail, ocean), routing, and scheduling.

2. Transportation execution: Once a transportation plan has been developed, it must be executed. Execution includes loading goods onto vehicles, tracking shipments in transit, and completing delivery.

3. Transportation optimization: A key goal of any TMS is to continuously improve the efficiency of the transportation network. This includes reducing empty miles traveled, improving vehicle utilization, and finding ways to ship faster or at lower cost.

4. Transportation visibility: In order for a TMS to be effective, shippers need visibility into their shipments throughout the entire process. This includes tracking location and status in real-time, as well as accessing historical data for analysis.

The Different Types of TMSs

There are various types of transportation management systems (TMSs), each with different features and capabilities. The most common type of TMS is the enterprise TMS, which is designed for large businesses with complex shipping needs. An enterprise TMS typically includes features such as route planning, freight optimization, and shipment tracking.

Other types of TMSs include cloud-based TMSs and small business TMSs. Cloud-based TMSs are hosted on the internet and can be accessed by users from anywhere. Small business TMSs are designed for smaller businesses with less complex shipping needs. They often include basic features such as shipment tracking and order management.

Implementing a TMS – Best Practices

There is no one-size-fits-all answer to the question of how best to implement a TMS. However, there are some best practices that can help ensure a successful implementation:

1. Define your business needs and objectives. This will help you determine which TMS features are most important to your business and which can be de-prioritized.

2. Do your research. Not all TMSs are created equal – make sure to compare different options before settling on one.

3. Work with a partner who understands your business and can help customize the TMS to meet your specific needs.

4. Make sure all relevant stakeholders are involved in the decision-making process and buy-in to the chosen solution.

5. Plan for a smooth transition by taking into account factors such as training, data migration, and change management.


In summary, a Transportation Management System (TMS) is an essential component of any successful logistics operation. It provides real-time visibility into the supply chain and helps businesses to optimize their routes, reduce transportation costs and improve customer service. By providing predictive analytics and automated processes, TMSs allow companies to make data-driven decisions that can result in greater efficiency in the transportation process. With so many benefits, it’s easy to see why investing in a TMS should be at the top of your list when considering how to best manage your transportation activities.

Want to find out more about procurement?

Access more blogs, articles and FAQ's relating to procurement

Oboloo transparent

The smarter way to have full visibility & control of your suppliers


Feel free to contact us here. Our support team will get back to you as soon as possible

Oboloo transparent

The smarter way to have full visibility & control of your suppliers


Feel free to contact us here. Our support team will get back to you as soon as possible

© 2024 oboloo Limited. All rights reserved. Republication or redistribution of oboloo content, including by framing or similar means, is prohibited without the prior written consent of oboloo Limited. oboloo, Be Supplier Smart and the oboloo logo are registered trademarks of oboloo Limited and its affiliated companies. Trademark numbers: UK00003466421 & UK00003575938 Company Number 12420854. ICO Reference Number: ZA764971