What Is Onboarding Paperwork?

Onboarding paperwork is a critical part of the onboarding process for any new employee. After all, it serves as an important reminder that the organization takes its responsibilities seriously and is properly documenting the activities associated with bringing a new team member on board. But what exactly goes into onboarding paperwork? What should you include in your documents to ensure they are compliant and effective? In this article, we’ll explore what onboarding paperwork is and provide tips on how to make sure yours is up-to-date and comprehensive.

What is onboarding paperwork?

Onboarding paperwork is the first step in starting your new job. It includes everything from your job offer letter to your W-4 form. This paperwork will help your employer get to know you and understand your goals for the new position. It is important to fill out all onboarding paperwork completely and accurately to avoid any delays in getting started in your new role.

Why do you need it?

There are a few key reasons why you need onboarding paperwork. First, it helps to ensure that your new hire is legally authorized to work in the United States. Second, it helps to verify that your new hire has the necessary skills and qualifications for the job. Finally, onboarding paperwork can help to protect your company from liability in the event that something goes wrong with your new hire’s employment.

How to fill it out

If you’re starting a new job, you may be wondering what onboarding paperwork you’ll need to fill out. Onboarding paperwork can vary from company to company, but there are some common forms that you’ll likely need to complete.

The first form you may need to fill out is an I-9 Employment Eligibility Verification form. This form is used to verify your identity and eligibility to work in the United States. You’ll need to provide your full legal name, date of birth, Social Security number, and other information. You may also need to show proof of your identity and work authorization with documents such as a passport or green card.

Another common form is a W-4 Employee’s Withholding Allowance Certificate. This form is used to calculate how much income tax should be withheld from your paycheck. You’ll need to provide your full legal name, Social Security number, and other information. You can claim allowances on this form based on factors such as whether you’re claiming any dependents.

You may also need to fill out a direct deposit form if you want your paycheck deposited into your bank account instead of receiving a paper check. To set up direct deposit, you’ll need to provide your bank account number and routing number.

Some companies may have their own forms for you to fill out as well. For example, you may need to sign a confidentiality agreement or an employee handbook acknowledgement form. Be sure to ask your employer what forms

What to do with it once you’re done

Assuming you’re referring to the onboarding paperwork for a new employee, there are a few things you’ll need to do with it once it’s complete. Primarily, you’ll need to submit it to HR so they can process it and add the new employee to the company’s records. Once that’s done, they’ll be able to issue the new employee their ID badge and set them up with access to the company’s systems.

In addition, you’ll need to keep copies of all onboarding paperwork on file in case of future audits or other needs. It’s important to keep good records of all new employees so you can reference them as needed and ensure everyone in the company is following the same procedures.


Onboarding paperwork is an important part of the hiring process. It ensures new employees are legally protected and understand their responsibilities, as well as making sure that both employer and employee have a clear understanding of expectations. Taking the time to have an organized onboarding system in place will benefit not only employers but also new hires by providing a smooth start to their employment relationship. Having a set procedure in place for onboarding paperwork can help ensure your business runs more smoothly while providing peace of mind to both you and your employees.

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