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What is a Request For Quotation (RFQ)? Definition

What is a Request For Quotation (RFQ)? Definition

A request for quotation, also known as an RFQ, is a type of invitation to bid that is commonly used in the procurement process. It is a document that is sent out to potential suppliers, asking them to provide a quote for the goods or services that are required. The RFQ will usually contain a list of the products or services that are needed, as well as any specifications that must be met. It is important to note that an RFQ is not the same as an invitation to tender (ITT), which is another common type of procurement document. In this blog post, we will explore what an RFQ is, how it is used in the procurement process, and the difference between an RFQ and an ITT.

What is a Request For Quotation?

A request for quotation, or RFQ, is a type of procurement process in which companies ask suppliers to submit detailed quotes for products or services. RFQs are usually used for high-value purchases or when a company needs to find the best supplier for a particular product or service.

In an RFQ, companies will usually provide potential suppliers with specifications for the products or services they need, and may also set a deadline for receiving quotes. Suppliers will then submit their quotes, which the company will use to choose the supplier that offers the best price and terms.

The Different Types of RFQ’s

A Request For Quotation, or RFQ, is a type of document that a company issues in order to request a quote from a supplier for a specific product or service. The RFQ will include detailed specifications of what is required, as well as the quantity needed and the delivery date.

There are two different types of RFQs: solicited and unsolicited.

Solicited RFQs are issued by companies who have already identified a potential supplier and are inviting that supplier to provide a quote. This type of RFQ is usually more detailed and specific than an unsolicited RFQ, as the issuing company has already done some research on the potential supplier.

Unsolicited RFQs, on the other hand, are issued by companies who have not yet identified a potential supplier. These RFQs are generally less detailed than solicited RFQs, as the issuing company has not done any research on potential suppliers yet. Unsolicited RFQs are usually sent out to multiple suppliers at once in order to get quotes from multiple sources.

Pros and Cons of using an RFQ

When you’re considering using an RFQ for your procurement process, it’s important to understand the pros and cons of this type of purchasing.

On the plus side, an RFQ can simplify the purchase process by allowing you to request bids from a number of vendors at once. This can save time and energy compared to negotiating with each vendor separately.

An RFQ can also help ensure that you get the best possible price for your goods or services, as vendors will be competing against each other for your business. In addition, using an RFQ can help build relationships with potential suppliers and create a pool of qualified vendors to choose from in the future.

However, there are also some potential drawbacks to using an RFQ. For one thing, it can be time-consuming to develop a detailed RFQ document. In addition, if you receive a large number of bids, it can be difficult to compare them all and make a decision.

Another downside is that some vendors may be reluctant to submit a bid if they feel they won’t be able to compete against the larger companies who usually participate in this type of procurement process. As a result, you may not get as many bids as you would like, or you may not receive bids from the types of vendors you were hoping to hear from.

Overall, whether or not an RFQ is right for your company depends

What is included in an RFQ?

An RFq typically includes the following:

-A description of the goods or services required
-The quantity required
-The delivery date(s)
-Any special requirements (e.g. certifications, standards, etc.)
-Contact information for the company issuing the RFQ

How to write an RFQ

When writing an RFQ, be clear and concise about what you are requesting. Include all relevant information such as date needed, quantity, specifications, etc. Be sure to include a contact name and information so that vendors can easily get in touch with you.

If you are unsure of how to format your RFQ or what information to include, there are many templates and examples available online. Simply search for “RFQ template” or “RFQ example” to find one that meets your needs. Once you have your RFQ ready, send it out to multiple vendors to get the best rate and selection of products or services.

Alternatives to the Request For Quotation

When it comes to procuring goods or services, there is no one-size-fits-all approach. In some cases, a Request for Quotation (RFQ) may be the best option. But in other situations, alternatives to the RFQ process may be more advantageous.

Some common alternatives to the RFQ process include:

1. Negotiated procurement: In this approach, the buyer and seller negotiate a contract directly with each other, without going through an RFQ process. This can be beneficial when both parties are already familiar with each other and there is a good working relationship in place.

2. Sole source procurement: In some cases, it may make sense to procure goods or services from a single supplier (known as a sole source). This might be done when there is only one supplier that can provide the required goods or services, or when time is of the essence and going through an RFQ process would delay the procurement too much.

3. Small purchase procedures: For lower-value procurements, many organizations have small purchase procedures in place that don’t involve an RFQ. The thresholds for these vary from organization to organization, but they typically start at around $3,000-$5,000.

Each organization must decide which procurement approach makes the most sense in each individual case. There is no right or wrong answer – it all depends on the specific circumstances.


A request for quotation, or RFQ, is a type of document that businesses use to solicit quotes from vendors. The RFQ will include information about the project or product that the business needs, as well as any specifications or instructions for vendors. Vendors will then review the RFQ and submit their own quote for the project. The business can then compare the different quotes and choose the vendor that they feel is best suited for the job.

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