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What is Contract Notice? Definition

What is Contract Notice? Definition

A contract notice is a formal notification of a forthcoming contract opportunity. It is published by the public contracting authority (PCA) in the Official Journal of the European Union (OJEU), as required by the Public Contracts Regulations 2015. A contract notice must be published for all contracts above a certain threshold, as laid down in the regulations. The thresholds vary depending on the value of the contract and the country in which it is being procured. The purpose of a contract notice is to: – Inform potential suppliers about a forthcoming tender opportunity – Encourage competition for the contract – Give all potential suppliers an equal chance to compete for the contract A contract notice must contain certain information, as set out in Annex IV of the Public Contracts Regulations 2015. This includes: – A description of the works, supplies or services to be procured – Information on how to obtain the tender documents – The deadline for submission of tenders

What is Contract Notice?

A Contract Notice is a published document that provides advance notice of an upcoming procurement opportunity. The purpose of a Contract Notice is to increase competition by allowing more time for potential vendors to prepare proposals.

Contract Notices are usually released on the government’s e-procurement platform, and they include information such as the estimated value of the contract, the products or services that will be procured, and the deadline for submitting proposals.

In order to be considered for the contract, vendors must meet the minimum qualifications listed in the Contract Notice. These qualifications may include experience with similar contracts, financial stability, and capacity to perform the work.

The release of a Contract Notice is just the first step in a long procurement process. After proposal submissions are received and evaluated, a shortlist of vendors will be invited to participate in further rounds of negotiations before a final contract is awarded.

The Different Types of Contract Notices

There are two types of contract notices: the invitation to negotiate (ITN) and the request for proposals (RFP).

The ITN is used when the procuring entity wants to give potential contractors the opportunity to negotiate on price and other terms of the contract. This type of notice is often used for complex procurements.

The RFP is used when the procuring entity has already determined the specific requirements of the procurement and is looking for contractors to submit proposals that meet those requirements. This type of notice is often used for simpler procurements.

The Pros and Cons of Contract Notice

There are both pros and cons to using contract notice. On the pro side, it can be a helpful tool for businesses to find new opportunities and suppliers. It can also help businesses avoid missing out on important business opportunities. On the con side, some businesses may find the process of setting up and managing a contract notice to be time-consuming and complicated. Additionally, contract notice can sometimes result in a lower quality of supplier or less favorable terms than if the business had negotiated directly with the supplier.

What to Include in a Contract Notice

When creating a contract notice, it is important to include all relevant information so that potential contractors can make an informed decision about whether or not to bid on the project. The following information should be included in a contract notice:

-A description of the project, including its location, scope of work, and estimated value
-The deadline for submitting bids
-The date and time of the pre-bid conference (if applicable)
-The name and contact information of the person responsible for issuing the contract
-Any special requirements or qualifications that bidders must meet
-The selection criteria that will be used to choose the successful bidder

How to Write a Contract Notice

When you need to procure goods or services, you’ll need to write a contract notice. This document serves as an announcement to potential bidders that outlines your requirements and invites them to submit a proposal. Notices can be published in the EU Official Journal or on an e-procurement platform, and must include certain information about the procurement process.

If you’re not sure how to write a contract notice, don’t worry – we’ve got you covered. Keep reading for a step-by-step guide on how to compose this important document.

1. Define Your Needs

Before you can write a contract notice, you’ll need to take some time to define your needs. What goods or services do you need? How many do you need? When do you need them? Be as specific as possible in your answers to these questions. The more clarity you can provide, the better.

2. Write a Draft Notice

Once you know what you’re looking for, it’s time to start drafting your notice. Begin by including the following information:

– A brief description of the procurement procedure (open, restricted, competitive dialogue, etc.)
– The intended type of contract (e.g., framework agreement, service contract)
– Reference number
– An indication of whether the procurement is covered by the EU Directives

From there, provide more details about the specific goods or services you’re looking for.

Alternatives to Contract Notice

There are a few alternatives to contract notice that can be used in order to find public tenders that may be of interest to your company. The first is the European Union’s Tenders Electronic Daily (TED) which is a daily publication that contains all new contracts made available by EU institutions and bodies. Another option is the Official Journal of the European Union (OJEU) which is published every week and includes all new tender notices from across the EU. Finally, there are various private databases and websites that provide information on public tenders, such as TenderSearch and Tender Bulletin.


A contract notice is a formal announcement of an upcoming contracting opportunity, typically published by a government entity. Contract notices are used to give potential contractors advance notice of upcoming opportunities so that they can prepare bids or proposals. They also allow for a certain level of competition among contractors.

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