What is eSourcing? Definition

By The oboloo Team

What is eSourcing?

eSourcing, or electronic sourcing, is the process of using technology to procure goods and services. It’s a subset of Business-to-Business (B2B) commerce and can be used for both direct and indirect spend. eSourcing platforms streamline the procurement process by automating key steps like supplier selection, contract management, and spend analysis. This helps buyers save time and money, while also ensuring that they get the best possible value for their purchase. If you’re new to eSourcing, this blog post will introduce you to the basics of the procurement process and how eSourcing can help you save time and money.

What is eSourcing?

eSourcing, or electronic sourcing, is the use of technology in the sourcing process. This can include the use of online marketplaces, online reverse auctions, and other web-based tools.

eSourcing can provide many benefits to companies, including increased efficiency and transparency, lower costs, and improved supplier relationships. Additionally, eSourcing can help companies to be more strategic in their sourcing decisions by providing access to a wider range of suppliers and allowing for more accurate comparisons of supplier proposals.

When choosing an eSourcing solution, it is important to consider the needs of your company and the specific procurement processes that will be involved. There are a variety of eSourcing solutions on the market, so it is important to select one that will fit well with your company’s existing systems and workflow.

How does eSourcing work?

eSourcing is the electronic tendering of goods and services. It’s a process that delivers significant cost savings, improved quality and transparency in the procurement of goods and services.

eSourcing platforms streamline the RFP process by automating repetitive tasks, such as sourcing new suppliers and maintaining supplier databases. This allows procurement professionals to focus on more strategic tasks, such as negotiating better deals with suppliers.

eSourcing also provides a transparent view of the sourcing process for all stakeholders, including buyers, suppliers and management. All participants can see which suppliers have been invited to participate in a particular RFP, which bids have been submitted and how those bids compare on price and other factors.

The eSourcing process begins with the creation of an online RFP (Request for Proposal). The RFP is posted on the eSourcing platform, where registered suppliers can view it and submit their bid.

Once all bids are received, they are evaluated against pre-determined criteria. The winning bid is then selected and a contract is awarded to the successful supplier.

The entire eSourcing process is conducted online, which makes it fast, efficient and convenient for all parties involved.

What is an eSourcing event?

eSourcing events are online auctions that allow buyers to solicit bids from suppliers in a secure, online environment. eSourcing events are typically used for commodities and services that are frequently purchased, and for which there is a large pool of potential suppliers. eSourcing platforms provide a wide range of features and functions to support the sourcing process, from pre-event supplier qualification to post-event contract management.

What are the benefits of eSourcing?

There are many benefits of eSourcing. Perhaps the most significant benefit is the ability to source from a global pool of suppliers. This can lead to increased competition and lower prices for goods and services.

Another important benefit is the increased transparency that eSourcing offers. This can help to level the playing field for small and medium-sized enterprises (SMEs) who may not have the same resources as larger companies. The increased transparency can also help to reduce corruption and ensure that public procurement processes are fair.

eSourcing can also help to save time and money by automating various aspects of the sourcing process, such as request for information (RFI) and request for proposal (RFP) issuance, supplier management, and contract management. In addition, eSourcing can help organizations keep track of spending, spot trends, and manage risks more effectively.

What are the challenges of eSourcing?

There are a few challenges that can come with eSourcing. First, it’s important to have a clear understanding of what eSourcing is and how it can be used in order to avoid any misunderstandings down the line. Second, because eSourcing is still a relatively new concept, there can be a learning curve involved in getting everyone on board with using it. Finally, as with anything else involving technology, there is always the potential for technical difficulties or glitches to pop up.

How to get started with eSourcing

There are many benefits to eSourcing, but the most important one is that it can save your company time and money. To get started with eSourcing, you’ll need to find a reliable eSourcing platform and create an account. Once you’ve done that, you can start creating and posting RFPs (Request for Proposals). Make sure to include all the relevant information in your RFPs so that suppliers can provide accurate proposals. Once you’ve received proposals back from suppliers, you can use the eSourcing platform’s built-in tools to compare them side-by-side. This makes it easy to identify the best supplier for your needs. After you’ve selected a supplier, you can award the contract and start working with them on your project.

What is Request For Information – RFI?

Request for Information (RFI) is a procurement process used to collect information from suppliers about products or services. This information is used to help buyers make informed decisions about their purchasing decisions. RFIs are usually issued early in the procurement process, before a Request for Proposal (RFP) or Request for Quotation (RFQ).

RFIs are typically used when buyers are seeking general information about a product or service, rather than specific pricing information. For example, an RFI might be used to gather information about features, availability, technical specifications, or other factors that would help the buyer evaluate the products or services offered by potential suppliers.

Suppliers respond to RFIs with written responses that address the questions posed in the RFI document. Buyers use the responses to narrow down their list of potential suppliers and move closer to selecting a supplier for their project.

What is Request For Quotation – RFQ?

A Request for Quotation (RFQ) is a type of sourcing request used in procurement that solicits bids from suppliers and allows buyers to compare costs before making a purchase.

An RFQ typically includes specifications for the product or service being requested, as well as information on delivery, quantity, and price. It may also include other terms and conditions such as payment terms and warranties.

Suppliers who are interested in providing the requested product or service will respond to the RFQ with a quote that includes their price and other relevant details. The buyer can then review the quotes and select the supplier they wish to work with.

RFQs are often used for products or services that are not easily compared on price alone, such as consulting services. In these cases, the buyer may also consider factors such as the supplier’s experience, reputation, and ability to meet deadlines when making their decision.

What is Request For Proposal – RFP?

A request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a product, service, or both. It is used to determine what products or services a potential supplier can provide, and how well they can perform the work required. The RFP generally contains instructions on what the organization requires, and evaluators use the proposals received in response to score and rank each vendor. In some cases, an RFP may also lay out terms and conditions of the proposed contract.

What is an eAuction?

An eAuction is an online auction in which suppliers compete against each other to provide the best price and terms for a buyer’s goods or services. The auction is typically conducted using an online bidding platform, and may be open to all potential suppliers or restricted to a pre-selected group of qualified suppliers.

eAuctions are becoming increasingly popular as a way for buyers to source goods and services, as they allow for a more transparent and competitive bidding process than traditional methods such as Request for Proposal (RFP) or Request for Quotation (RFQ). Additionally, eAuctions can help buyers achieve significant cost savings by driving down prices through supplier competition.

What is a Reverse Auction in Procurement?

A reverse auction in procurement is an online bidding process in which suppliers compete to provide goods or services to a buyer. The buyer posts their requirements on a reverse auction platform, and suppliers submit bids. The buyer then selects the supplier with the lowest bid.

Reverse auctions can be used for a variety of goods and services, but are most commonly used for commodities such as office supplies and raw materials. They can also be used for more complex products and services, such as IT services or construction projects.

Reverse auctionscan help buyers save money by driving down prices through competition. They can also save time by streamlining the sourcing process and reducing the need for face-to-face negotiations.

What is a Dutch Auction in Procurement?

Dutch auction in procurement is an auction in which the price of the item being sold is gradually reduced until a buyer is found. This type of auction is often used for items that are difficult to sell, such as surplus inventory or unsold goods.

What is a Japanese Auction in Procurement?

A Japanese auction in procurement is a type of sealed-bid auction in which bidders submit sealed bids simultaneously, and the highest bidder wins the auction. In a typical Japanese auction, there are two rounds of bidding: the first round is known as the “target price” round, and the second round is known as the “actual price” round.

In the target price round, each bidder submits a bid for the item being auctioned, and the highest bidder is given the opportunity to set the target price for the actual price round. In the actual price round, each bidder submits a new bid that is either higher or lower than their original bid, depending on whether they want to increase or decrease their chances of winning. The highest bidder at the end of the actual price round wins the auction.

Japanese auctions are used in procurement because they allow for more competition among bidders than traditional sealed-bid auctions. By allowing bidders to submit bids simultaneously and giving them the opportunity to change their bids in response to other bids, Japanese auctions encourage more competition and typically result in lower prices for procured items.


eSourcing is a great way to save time and money when sourcing products and services. By using an online marketplace, you can easily compare prices and find the best deals on the things you need. With eSourcing, there’s no need to waste time visiting brick-and-mortar stores or calling around for quotes — everything you need is right at your fingertips. Whether you’re a business owner or an individual shopper, eSourcing is definitely worth checking out.

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