oboloo Sustainability Policy

1Commitment

1.1oboloo Limited builds software that helps organisations buy well. Buying well includes buying responsibly, and we apply that to ourselves. This policy sets out how we limit the environmental impact of running oboloo, how the product helps our customers do the same, and how we measure progress.

1.2We are a small, remote-first software company. Our footprint is modest, and this policy is deliberately specific about what we actually do rather than general about what we believe.

2Scope

This policy applies to everyone who works for oboloo, including contractors, and to every decision about how we host, build, buy and travel. It also describes the sustainability features of the oboloo platform, so that customers can see how the product supports their own commitments.

3Governance

3.1The Board of Directors owns this policy, approves it and reviews it at least annually alongside our Modern Slavery Statement and Equality, Diversity and Inclusion Policy.

3.2A named director is responsible for the targets in section 7 and for reporting progress to the board each year.

3.3Everyone at oboloo is expected to follow the practices in sections 4 and 6 and to raise ideas for improvement with the responsible director or at support@oboloo.app.

4Our operations

4.1Hosting. The oboloo platform is hosted by IONOS in London and customer documents are stored in Amazon Web Services in London. Both providers publish commitments to power their data centres with renewable energy and report on their progress. We review those commitments when we renew, and we will not move to a provider that does not publish them.

4.2Efficient software. We design the platform to use as little infrastructure as it needs: one isolated database per customer sized to that customer, data retention limits that delete customer data six months after a subscription ends, backups kept for the period our Backup Policy requires and no longer, and monitoring that lets us scale capacity down as well as up.

4.3Remote working. We are remote-first. We have no commuting footprint to speak of, and we use video calls for internal, customer and supplier meetings by default.

4.4Travel. We travel only where a meeting cannot be done well remotely. Where we do travel in the UK, rail is the default. Flights need the agreement of a director.

4.5Equipment. We buy laptops and equipment from manufacturers that publish environmental and supply chain information, keep them in service for at least four years, repair rather than replace where we can, and send end-of-life equipment to a certified reuse or WEEE recycler after secure data wiping.

4.6Purchasing. Before taking on a new supplier we ask about their environmental practices in our onboarding questionnaire, prefer suppliers that publish a sustainability policy or report, and record the answers in oboloo alongside their other compliance documents. We buy no printed marketing materials and operate paperless.

5Our product

5.1The biggest contribution oboloo makes is through the organisations that use it. The platform helps customers:

• run procurement without paper: sourcing events, supplier questionnaires, contracts and approvals are handled and stored digitally;
• collect and track supplier certifications, policies and ESG information, with expiry reminders so evidence stays current;
• score suppliers on environmental and social criteria as well as cost, using scorecards and weighted scoring in sourcing events;
• consolidate suppliers and manage contract renewals, which reduces waste and avoids unnecessary re-procurement;
• report on savings, including cost avoidance from better buying.

5.2Our supplier questionnaire and scorecard templates include environmental and modern slavery questions as standard, so smaller organisations can start assessing suppliers without building their own framework.

6Social sustainability

6.1The core oboloo platform is free forever, with no user limit, so that small businesses and charities can run proper procurement without a software budget.

6.2oboloo Academy at academy.oboloo.com provides free procurement training and certification to anyone, with no account required.

6.3We treat the people who work for and with us fairly, as set out in our Equality, Diversity and Inclusion Policy and Modern Slavery Statement, and we pay suppliers and contractors on time.

7Targets and measurement

7.1Our targets, and how we measure them:

7.2We report progress against these targets in the next version of this policy each year. Where we miss a target we say so and explain why.

8Review

This policy is reviewed at least annually, and whenever we change hosting provider, open an office or make another change that would materially affect our footprint. Questions and suggestions can be sent to support@oboloo.app with the subject line “Sustainability”.

9Approval and version history

Approved by the Board of Directors of oboloo Limited in October 2026.