For most charities and nonprofits, the best procurement software is free or heavily discounted, quick to set up, and covers the jobs that protect donor money: getting competitive quotes, checking suppliers, and keeping on top of contracts and renewals. oboloo is free forever, and registered charities and non-profits get 50% off paid plans for good. If what you need is purchase orders and invoice approval tied to grants, Tradogram, Precoro, Procurify, ProcurementExpress and, in the UK, Compleat all sell to nonprofits, with plans from $99 a month.
Full disclosure: oboloo is our product. We checked every price and discount below on the vendor's own site on 15 October 2026.
It helps to know which kind you need before you compare tools:
Many charities need the first kind first, especially if their spending is a smaller number of larger contracts: facilities, IT, catering, events, professional services.
| Tool | Free plan | Price and nonprofit offer | Mainly for |
|---|---|---|---|
| oboloo | Yes, free forever, unlimited users | 50% off paid plans, forever, for registered charities, non-profits and CICs | Quotes and tenders, suppliers, contracts and savings |
| Tradogram | No | Essentials $99 a month, or $950.40 a year. No nonprofit discount stated | Purchase requests tied to grants and restricted funds |
| Precoro | No | Core from $499 a month, billed annually. Has a programme for charitable nonprofits; no discount stated | Purchasing and approvals |
| Procurify | No | Quote only, priced by number of Pro users. No nonprofit discount stated | Purchasing, with accounts payable and contracts as add-ons |
| ProcurementExpress | No, 14-day trial | From $415 a month. Special pricing for 501(c)(3) organisations | Purchase requests, approvals and budgets |
| Compleat (UK) | No | Quote only. No charity discount stated | Purchasing and invoice automation for UK charities |
| Order.co (US) | Not stated | Prices not published. Offers supplier discounts on purchases | Purchasing and payments for US nonprofits |
| ContractSafe | No, free trial | From $450 a month, prepaid annually | Contract management only |
oboloo is free-forever procurement software for SMEs and charities. The free plan includes all four core modules: sourcing (RFQs, RFIs and RFPs), supplier management, contract management and savings tracking, with unlimited users and no card needed. Registered charities, non-profits, community interest companies and the charitable arms of companies get 50% off paid plans, forever, once their registration is checked. The charity price applies when all core modules are on a single plan. Charities can use it to get three quotes for a contract, keep suppliers' insurance and policies up to date, avoid missing contract renewals, and show trustees and funders the savings procurement has made.
Where it fits less well: oboloo does not handle purchase orders or invoices. If those are your main pain, look at the purchasing tools below.
Tradogram ties every purchase request to the right grant or restricted fund, routes approvals and manages suppliers. Essentials is $99 a month, or $950.40 a year billed yearly, for 1 or more users. Premium starts at 20 users and is priced on quote. Its nonprofit page does not mention a discount.
Precoro offers a centralised procurement space for nonprofits, with a programme for charitable nonprofit organisations. The Core plan starts at $499 a month and Automation at $999 a month, both billed annually. Its site does not state a discount.
Procurify is a purchasing platform that sells accounts payable, expenses, intake and contracts as add-ons. Prices are by quote and depend on the number of Pro users. Its nonprofit page does not state a discount.
ProcurementExpress covers purchase requests, approvals, budgets and invoice matching, and helps nonprofits control spend against grants and donor-funded budgets. Plans start at $415 a month, with a 14-day free trial. US 501(c)(3) organisations can ask for special pricing.
Compleat is a UK purchasing and accounts payable system with a version built for charities and non-profits. Pricing is by quote.
Order.co provides purchasing and payment tools for US nonprofits, along with negotiated discounts from suppliers. Prices are not published.
ContractSafe is contract management only, with a page for nonprofits, unlimited users and no implementation fee. It starts at $450 a month, prepaid annually.
In England and Wales, the Charity Commission's guidance on internal financial controls for charities (CC8) sets out the checks trustees should have in place to protect the charity's money from fraud and loss. A written procurement policy that says when you need quotes and who can approve spending is a simple way to show those controls exist. Our free procurement policy generator can help you write one.
In the US, nonprofits that buy goods or services under a federal award must keep and use documented procurement procedures, under the federal Uniform Guidance (2 CFR 200.318). Check the current rules and thresholds with your funder.
Yes. oboloo is free forever for charities and nonprofits, with unlimited users. Registered charities and non-profits also get 50% off paid plans, forever.
UK charities can choose between sourcing and supplier tools, such as oboloo, and purchasing and invoice tools, such as Compleat. Spreadsheets and email work for a small charity until the number of suppliers and contracts grows.
By making it easy to get competitive quotes, stopping contracts from renewing automatically at higher prices, and showing where spending can be consolidated. It also gives trustees and funders a clear record of how suppliers were chosen.
Some do. oboloo gives 50% off paid plans forever, and ProcurementExpress offers special pricing for 501(c)(3) organisations. Others mention nonprofit programmes without a stated discount, so ask before you buy.
It is good practice for any charity that spends significant money with suppliers, and it is the easiest way to show trustees and funders how spending decisions are made. It should cover when quotes are needed, who can approve spending, and how conflicts of interest are handled.
