Several procurement tools have their own app on Zapier, so a small business can connect them to Slack, Google Sheets, a CRM or an accounting package without writing code. We found four on Zapier's own app pages: oboloo (suppliers, contracts and savings, free forever), Gatekeeper (vendor and contract management, quote only), ContractSafe (contracts only, Zapier from its Finalize plan) and ProcurementExpress.com (purchase orders and invoices, from $415 a month). Which one fits depends on what you want to automate: supplier and contract records, or purchase orders and spend.
Full disclosure: oboloo is our product. We read each tool's Zapier app page and pricing page on 28 October 2026.
| Tool | Free plan | Price | What its Zapier app can do | Best for |
|---|---|---|---|---|
| oboloo | Yes, free forever, unlimited users, no card | Plus plans $10 to $28 per user a month, billed annually | 8 triggers and 4 actions on suppliers, contracts and savings | Small teams that want supplier, contract and savings records to flow into other apps |
| Gatekeeper | No | Quote only (Pro, up to 250 third parties) | 8 triggers and 5 actions on suppliers and contracts, including approval status | Growing teams with a formal vendor and contract process |
| ContractSafe | No (free trial) | Starting at $450 a month; Zapier on Finalize and Maximize only | 8 triggers and 2 actions on contracts | Contract management only |
| ProcurementExpress.com | No (14-day free trial, no card) | Basic $415 a month | 7 triggers and 4 actions on purchase orders, invoices, budgets and suppliers | Purchase order approval |
oboloo is free-forever procurement software for SMEs and charities, covering supplier management, contract management, sourcing (RFx) and savings tracking. It connects to thousands of apps through Zapier (see no-code integrations).
Its Zapier app lists these triggers: New Supplier, Supplier Updated, New Supplier Notification, New Contract, Contract Updated, New Contract Notification, Saving Record Is Created or Updated, and New Savings Notification. Actions: Create New Supplier, Update a Supplier, Create Contract and Update a Contract. The Supplier Updated trigger includes the supplier's status, so a Zap can pass on only approved suppliers.
Where it fits less well: the Zapier app has no sourcing triggers, so you cannot start a Zap when an RFQ or RFP closes. oboloo does not do purchase orders, invoices or payments. If you want to automate spend approval, a purchasing tool such as ProcurementExpress.com is built for that.
Gatekeeper describes itself as vendor and contract management. Its Zapier app has triggers for new and updated suppliers and contracts, supplier and contract approval status changes, and status moves such as Pipeline, Live and Archived. Actions create suppliers, contracts and spend records, and find a supplier by name or custom field. Pricing is by quote only. The Pro plan is "for growing teams" with up to 250 third parties.
Where it fits less well: there is no free plan or published price, so it suits teams ready to book a demo and run a buying process.
ContractSafe is contract management software. Its Zapier app triggers on contract lifecycle stage, owner, priority and termination date reminder changes, and can create a contract. Pricing starts at $450 a month, shown as prepaid annually. Zapier is included on the Finalize and Maximize plans, not on Organize. There is a free trial.
Where it fits less well: it covers contracts only. Suppliers, quotes and savings need another tool.
ProcurementExpress.com calls itself a purchase order management app. Its Zapier triggers fire on new, approved, delivered and paid purchase orders, and on new and approved invoices. Actions create purchase orders, draft purchase orders, budgets and suppliers. Plans start at Basic, $415 a month, with a 14-day free trial and no card.
Where it fits less well: it is built around purchase orders. If your problem is supplier records, contract renewals or running quotes, it is the wrong shape.
Zapier's own Free plan gives 100 tasks a month and two-step Zaps (one trigger, one action). Premium apps and multi-step Zaps need a paid plan. Professional starts at $19.99 a month billed annually, or $29.99 billed monthly, for 750 tasks. Every example below is a two-step Zap. oboloo is not marked as a premium app on Zapier, so each Zap works on the Free plan unless the other app is premium.
If your process needs approvals before anything is passed on, see our guide to approval workflows for supplier contracts and sourcing.
On Zapier's own app pages we found oboloo, Gatekeeper, ContractSafe and ProcurementExpress.com. oboloo is the only one of the four with a free plan.
Yes, within limits. oboloo is free forever, and Zapier's Free plan allows 100 tasks a month with two-step Zaps. Premium Zapier apps need a paid plan.
oboloo can start a Zap when a supplier, contract or savings record is created or updated, or when a notification fires. Zaps can create or update suppliers and contracts in oboloo.
Yes. Use oboloo's New Contract Notification trigger to post renewal alerts to Slack, Teams or email. ContractSafe also has a termination date reminder trigger, on its Finalize plan and above.
Not always. An API needs a developer. Zapier lets a non-technical buyer connect two apps in an afternoon. oboloo has both: see the oboloo API.
